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A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

The Medical School Office of Research, in partnership with the Medical Directors of the Clinical Trial Support Units, is seeking experienced Grants and Contract Specialist for the Ambulatory Care and Chronic Disease Clinical Trial Support Unit.
As part of the strategic research initiative, Fast Forward Clinical Trials (FFCT) is engaging the entire UMHS in creating a new model to improve clinical care, value, and health outcomes by successfully executing a diverse portfolio of high-quality clinical trials. This new model entails an organizational structure of local service unit's (Clinical Trial Support Units), central infrastructure, and governance oversight. The support units are trans-departmental and thematically aligned based on research foci. CTSU's are the local units that provide comprehensive pre- and post-award support to study teams, offering high-quality, efficient service in support of a mix of clinical trials. CTSU's will provide a professional environment of expert personnel accessible to all investigators, especially early-career faculty. The Medical School Office of Research and the Michigan Institute for Clinical and Health Research (MICHR) are responsible for the central services, providing enterprise-wide standards, policies, and common infrastructure that can be leveraged by the CTSU's and study teams. The entire system is governed by the Medical School Office of Research in partnership with the Clinical Trials Subcommittee of the Research Board of Directors.
This position will handle pre- and post-award activities for the Ambulatory Care and Chronic Disease CTSU ensuring all Medical School, University and sponsor policies and guidelines are followed. This position will also assist in completion of progress and final reports as applicable.


  • Handle pre- and post-award activities ensuring all Medical School, University and sponsor policies and guidelines are followed. Specific pre-award duties include UFA, CTRF, and PAF creation and routing, budget creation and negotiation, and billing calendar preparation. Specific post-award duties include account reconciliation, processing patient reimbursement, invoicing the sponsor, resolving clinical research billing errors, ensuring revenue collection, and handling A21 and Financial Status Reports. Assist in completion of progress and final reports as applicable.
  • In partnership with the CTSU Administrator, assist in managing the units’ clinical trials financial portfolios. Specific duties may include collecting and maintaining data for metrics; analyzing, forecasting, and reporting (i.e. monthly, annually) on the CTSU’s comprehensive financial portfolios. This position will assist in the preparation and presentation of financial portfolio reports to key stakeholders including the CTSU Advisory Board, Medical Directors, Administrators, and Clinical Trials Subcommittee.
  • Build and foster relationships with other units, as well as sponsors. Serve as liaison for faculty with sponsor, and University central offices (i.e. Sponsored Programs and ORSP).
  • Assist in the development and implementation of a plan to bring already existing/ongoing trials into the CTSU. This would require close collaboration with departments, faculty, study teams, research administrators, and others to ensure a smooth transition and completeness of records.
  • Other duties and special projects as assigned.

Required Qualifications*

  • Bachelor’s degree or equivalent experience with 2-5 years of experience specifically in finance, management, business, or a related field.
  • Experience with pre- and/or post-award research administration activities, preferably clinical trials.
  • Solid understanding of sponsored projects, particularly the aspects of clinical research finances and reporting requirements.
  • Ability to work independently with minimal supervision and with diverse teams of people in a diplomatic, collaborative, and effective manner.
  • Excellent interpersonal, oral, and written communication skills with exceptional attention to detail.
  • Excellent computer skills including proficiency in finance related programs/tools such as Excel, M-Pathways, M-Reports, and the Data Warehouse.
  • Ability to manage multiple tasks simultaneously, to work well under time constraints, and meet deadlines, as well as prioritize and exercise good judgment.

Desired Qualifications*

  • Understanding of some basic medical terminology.
  • Demonstrated experience working with a variety of sponsors including industry, federal agencies, cooperative groups, foundations, and gifts.
  • Experience with the U-M systems including MBECT and HSIP.
  • Knowledge of Medical School and/or University policies and procedures.
  • OnCore training.
  • Experience in financial management for a small business.

Work Schedule


Work Locations

UMHS Campus-Bradford House

Additional Information

This position may be filled using an FLSA exempt or non-exempt designation.

Background Screening

University of Michigan Health System conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act.

Application Deadline

Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.