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How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Responsibilities*

Data Collection and Analysis (40%):

  • Work in partnership with academic units and NCRC to provide comprehensive data collection, recordkeeping and analyses including preparation of reports across multiple function areas, e.g. financial, space, research administration, equipment.
  • Maintain BI membership directory and assist in implementing administrative policies, procedures and processes related to various business operations.
  • Regular tracking of activities including publications, presentations given, and patent/technology transfer activities.

Project and Finance Support (30%):

  • Work in partnership with finance teams from the various units to track on project funding decisions, status updates, and data for creation of annual budgets and ongoing financial monitoring.
  • Coordinate accounting for seed funding program.

Communications (20%):

  • Draft, edit and format complex scientific correspondence,
  • Assist in editing, publishing and release of newsletters, website maintenance and global email communications to collaborators, customers and other internal and external audiences.

Administrative and Event Support (10%):

  • Provide assistance with creation of agendas and/or documentation for internal leadership meetings and University discussions, including distribution and follow-up on topics from discussions, and related items necessary for ensuring timely information collection and responsiveness.  Attend leadership meetings when requested, including note taking and relevant information distribution to attendees.
  • Work with BI administrative staff to organize and coordinate scientific workshops and speaker visits.
  • Other duties as assigned including, but not limited to, providing backup support for institute’s administrative needs; assisting with faculty support coverage as needed; general administrative paper file storage, scanning and electronic organization; additional support for institute initiatives; etc.

Required Qualifications*

  • Bachelor’s degree
  • Five (5) or more years working in a fast-paced, customer oriented, fluid environment
  • Knowledge of University organizational structure, policies, and procedures
  • Demonstrated self-starter with ability to set priorities, handle multiple assignments and deadlines, while operating in a flexible and professional manner
  • Proficient in the use of computers using Microsoft Word, Excel, and graphic programs
  • Knowledge and experience with Wolverine Access, Business Objects and CTools
  • Superior oral and written communication skills
  • Proven ability to perform highly responsible, sensitive, and confidential duties using independent judgment and professionalism
  • Demonstrated initiative and ability to establish priorities, show proactiveness in daily activities, respond quickly and solve problems appropriately
  • Excellent organizational skills and the ability to multi-task and anticipate needs
  • Superior interpersonal skills and the ability to build successful relationships with a wide variety of people at all levels (UM central and unit leadership, faculty, staff, students, etc.)

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.