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How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

The Department of Pathology is seeking an Administrative Specialist Associate to perform a comprehensive variety of procurement and research administration activities (i.e. proposal preparation, sponsored & non-sponsored project/grant reconciliation, etc.).  The chosen candidate must be experienced working in a dynamic, fast-paced environment, have the ability to manage a large workload, provide high quality customer service, and efficiently complete tasks in a timely manner.


Procurement: Provide excellent customer service to faculty, staff and students; create purchase requisitions based on requests; instruct colleagues on creating M-Marketsite carts and procedures regarding purchasing issues; ensure funds are handled correctly by University standards; place routine, non-routine, and rush orders; place specialized and moderately complex orders requiring quote and/or sole-source documents; update orders in internal purchasing system in real time to allow labs and SAPOCs to check order status and updates at any time; act as point of contact with vendors and faculty/lab staff.
Research Administration: Assist faculty with proposal preparation including routing proposals through eResearch system. Function as primary contact to assist faculty, managers and other staff in a wide range of financial transactions.  Reconcile assigned project/grants in a variety of funds including general, recharge, gift, endowment and sponsored research using eReconciliation. Prepare monthly reports, illustrating revenues, encumbrances, and projected balances to make recommendations and take actions to resolve issues. Assist in the enforcement of various sponsored research and university policies and procedures. Review financial reports and alert project directors and administration to any areas of concern.
Set up new project/grants, re-budget funds and make changes as necessary. Respond to requests for financial information from sponsors. Finalize financial status reports and resolve Uniformed Guidance Monitored Cost issues with Sponsored Programs. Prepare journal entries as required.

Required Qualifications*

Knowledge of University accounting principles and applications is necessary. Considerable knowledge of University and sponsored research policies, rules and regulations is necessary. Demonstrated experience with the use of BusinessObjects, M-Pathways, and Excel. Ability to work professionally and effectively with various levels of staff, management and faculty. Must be able to manage multiple projects. Excellent written and oral skills are required.

Desired Qualifications*

Bachelors degree in accounting, finance or in a business related field.

Background Screening

University of Michigan Health System conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act.

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally.  Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Application Deadline

Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.