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Job Summary

This is a float position that will provide professional administrative support to several clinical and research faculty and fellows in the Department of Ophthalmology and Visual Sciences.  This position requires excellent multi-tasking and problem-solving skills as well excellent teamwork.  Must be willing to make a 6 - 8 month commitment.  

Responsibilities*



  • Type/transcribe patient letters, recommendation letters, letters of medical necessity and other  items as needed


  • Coordinate complex travel arrangements, process travel and hosting reports


  • Maintain calendars for multiple faculty, including Who’s Off departmental calendar


  • Organize meetings, prepare Power Point presentations, edit images for presentations/publication  as well as prepare and organize material, agendas, and minutes for various meetings as needed


  • Work closely with multiple department teams involving finance, clinical care, research,  marketing, development and education


  • Maintain CVs in multiple formats


  • Reconcile several PCard statements as well as travel reimbursement utilizing Concur


  • Understanding publishing protocols and edit manuscript references


  • Collect, sort and distribute mail


  • Answering phone calls and transferring them to the appropriate person/clinic


  • Provide all reasonable administrative support for the faculty and fellows


  • Traditional administrative assistance including copying, faxing, scanning, printing, answering  phones, etc.)


  • Provide backup support to other administrative assistants and faculty as needed


  • Respond to inquiries of highly sensitive and confidential material

Required Qualifications*



  • Excellent computer skills


  • Outstanding organizational, written and verbal skills with a strong customer focus


  • Must be detailed oriented with the ability to prioritize and manage multiple tasks with competing  deadlines as well as work effectively with frequent interruptions


  • A high degree of creativity, initiative and resourcefulness in required


  • Candidate must be able to demonstrate and/or provide examples of the following:


    • Teamwork – Collegiality and collaborative skills


    • Caring/Compassion – Exceptional service to all customers, respect to all you interact with during the workday


    • Innovation – Open to changes and challenges to meet the goals/vision of KEC


    • Integrity – Trust, respect and honesty; awareness and adherence to UMHS/KEC policies and procedures




  • Must be able to maintain highly confidential information and use excellent judgement on a  variety of sensitive subjects


  • Must work well independently and be self motivated

Desired Qualifications*



  • Previous administrative or secretarial experience


  • Experience working in a team-oriented atmosphere 


  • Flexibility to occasionally work outside the normal business hours


  • Concur, Procurement and MiChart knowledge preferred


  • Ophthalmology terminology preferred

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act.

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally.  Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Application Deadline

Job openings are posted for a minimum of three calendar days.  This job may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.