This is a float position that will provide professional administrative support to several clinical and research faculty and fellows in the Department of Ophthalmology and Visual Sciences. This position requires excellent multi-tasking and problem-solving skills as well excellent teamwork. Must be willing to make a 6 - 8 month commitment.
Type/transcribe patient letters, recommendation letters, letters of medical necessity and other items as needed
Coordinate complex travel arrangements, process travel and hosting reports
Maintain calendars for multiple faculty, including Who’s Off departmental calendar
Organize meetings, prepare Power Point presentations, edit images for presentations/publication as well as prepare and organize material, agendas, and minutes for various meetings as needed
Work closely with multiple department teams involving finance, clinical care, research, marketing, development and education
Maintain CVs in multiple formats
Reconcile several PCard statements as well as travel reimbursement utilizing Concur
Understanding publishing protocols and edit manuscript references
Collect, sort and distribute mail
Answering phone calls and transferring them to the appropriate person/clinic
Provide all reasonable administrative support for the faculty and fellows
Traditional administrative assistance including copying, faxing, scanning, printing, answering phones, etc.)
Provide backup support to other administrative assistants and faculty as needed
Respond to inquiries of highly sensitive and confidential material
Excellent computer skills
Outstanding organizational, written and verbal skills with a strong customer focus
Must be detailed oriented with the ability to prioritize and manage multiple tasks with competing deadlines as well as work effectively with frequent interruptions
A high degree of creativity, initiative and resourcefulness in required
Candidate must be able to demonstrate and/or provide examples of the following:
Teamwork – Collegiality and collaborative skills
Caring/Compassion – Exceptional service to all customers, respect to all you interact with during the workday
Innovation – Open to changes and challenges to meet the goals/vision of KEC
Integrity – Trust, respect and honesty; awareness and adherence to UMHS/KEC policies and procedures
Must be able to maintain highly confidential information and use excellent judgement on a variety of sensitive subjects
Must work well independently and be self motivated
Previous administrative or secretarial experience
Experience working in a team-oriented atmosphere
Flexibility to occasionally work outside the normal business hours
Concur, Procurement and MiChart knowledge preferred
Ophthalmology terminology preferred
Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act.
Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.
Job openings are posted for a minimum of three calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.