How to Apply
A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter will be treated as an example of your written communication skills and is an integral part of your application materials. It should, at minimum, address your specific interest in the position and highlight your event planning/coordination experience and relevant skills. Candidates selected for interviews will be expected to present a dossier demonstrating the details of their event planning experience.
The University of Michigan’s Department of Economics is a world-class academic unit within the College of Literature, Science and the Arts. The core function of the Department is to equip our students with a set of analytical tools that will allow them to think creatively, whether they go into a career of law, business, education or public service. Our faculty consists of internationally-renowned researchers and excellent teachers in the fields of applied economics, economic theory, macroeconomics, econometrics, and finance whose mission is to inform students and society alike on the latest research and trends and promote intellectual exchange amongst academic, governmental and corporate leaders. Units within the Department include the Research Seminar in Quantitative Economics (RSQE) and the Michigan Institute for Teaching and Research in Economics (MITRE)
RSQE is an economic modeling and forecasting unit which has been in operation at the University of Michigan since 1952. Four times a year, RSQE provides forecasts of both the U.S. economy and the Michigan economy. The University of Michigan’s Annual Economic Outlook Conference, the longest-running such event in the United States, is put on by RSQE and is held in Ann Arbor each November. Attendees at the Conference are primarily upper level business and government economists and analysts from all over the country and from all types of industry, plus local academics from the University of Michigan and the nearby region.
MITRE is an Institute established in 2012 by a generous donor to enrich and strengthen the Department and to heighten its visibility and ranking among peer institutions. MITRE provides important resources for graduate fellowships and visiting scholars, and runs multiple programs supporting faculty research, graduate student research, and undergraduate student activities. MITRE also sponsors multiple high-profile events each year, including regional/national academic conferences and workshops, as well as many visits by top-tier economists.
Economics Chief Administrator
The incumbent for this position provides responsible, independent event coordination, customer service and programmatic support to the Department of Economics, including MITRE and RSQE. A summary of the major duties of this position include:
General Administration Duties: Provide administrative and operational support for RSQE, including coordination of RSQE office needs. Serve as main contact with the public in support of unit interactions with state and federal government agencies, private industry, the press, and University officers and administrators. Maintain subscriber list and keep addresses current for all mailing of economic forecast materials.
In addition, provide ad hoc and general assistance to the Department’s faculty, students, visitors and staff. Hold P-Card and use for relevant departmental transactions within assigned budget. Collect data and create reports for the Chair and Chief Administrator for KPI/benchmarking objectives and departmental initiatives. Provide cooperative assistance to co-workers upon request/assignment; offer assistance when a need is observed. Actively participate in weekly administrative team meetings; monthly all-staff meetings; weekly individual meetings with Chief Administrator and RSQE Director; staff professional development and team-building activities; department events and functions. Perform miscellaneous tasks as assigned; provide back-up support to departmental staff as needed. Exhibit strong organizational, customer service and interpersonal skills, as well as a commitment to a diverse, equitable and inclusive work environment. Apply knowledge of University policies and procedures, and demonstrate a general understanding of the University and Department functions, goals and missions. Duties and tasks assigned can vary and may include clerical duties such as photocopying, compiling records, filing and tabulation, posting information, distributing mail, and ordering supplies through procurement services.
Event/Conference Support: Provide administrative and logistical support, planning, and coordination for Department (including RSQE and MITRE) functions and events. Work collaboratively with Department and RSQE leadership to develop conference/event objectives, budget, operations plans and activities. Plan and oversee scheduling of facilities, venues, equipment and services. Contract, correspond with, and confirm speakers and vendors. Make travel arrangements as needed. Prepare and provide informational materials and coordinate design and production of promotional materials/advertisements and press releases. Administer registration systems and coordinate enrollment of conference/event participants, as well as subscription information for RSQE. Evaluate and initiate improvements in conference/event services. Prepare forms and reports, verify information, and identify problems. Resolve most questions and problems, and refer only the most complex issues to higher levels. Occasional evening and weekend work related to events may be required throughout the year.
Department-level donor stewardship support: Draft special acknowledgment or internal award letters upon request of the Chair, MITRE Director, RSQE Director or Chief Administrator. Collect and maintain data electronically about gift fund uses for letters, website/social media and/or reports to donors and the College/University, and provide to Fundraising/PR representatives in LSA DMC and the Department Chair/Chief Administrator and the RSQE and MITRE Directors.
Website/Social Media: Oversee RSQE social media content and make updates on a regular basis throughout the year; Coordinate relevant imagery/photography and associated permissions/releases – maintain documentation according to policy. Work collaboratively with the Economics Content Coordinator to share event-related content in Departmental communications, and on the Departmental website and social media accounts.
Associate’s degree or 3 - 5 years of progressively responsible event planning, support, and coordination experience
Excellent communication skills - both verbal and written – with demonstrated ability to effectively prioritize and handle urgent, as well as confidential and sensitive matters/materials
Outstanding interpersonal skills – with demonstrated commitment to customer service and to creating a positive, diverse, equitable and inclusive work environment
Outstanding organizational skills and demonstrated attention to details.
Demonstrated ability to prioritize and manage large volumes of work (including planning and managing multiple, complex events) in a busy, shared/open office environment
Ability to proactively solve and avoid problems, accurately follow directions, as well as demonstrated initiative to gather information and resources needed to assure assignments are completed in a thorough and timely manner
Demonstrated ability to work both independently and as part of a team
Excellent computer skills and advanced knowledge of Microsoft Word and Excel, Gmail and Box/Dropbox
Familiarity with website and social media platforms/content
Bachelor’s degree or higher and/or 5+ years of progressively responsible event planning, support, and coordination experience
Knowledge of University and College of LSA policies and procedures
Advanced knowledge of administrative software (Microsoft Office, Adobe Acrobat, Box, Gmail and Google Apps for Education), and experience with social media and website content creation are all strongly preferred.
Higher salary possible for exceptionally qualified candidate.
The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks will be performed in compliance with the Fair Credit Reporting Act.
The mission of the University of Michigan is to serve the people of Michigan and the world through preeminence in creating, communicating, preserving and applying knowledge, art, and academic values, and in developing leaders and citizens who will challenge the present and enrich the future. The University of Michigan is committed to foster learning, creativity and productivity, and to support the vigorous exchange of ideas and information, not only in the classroom but in the workplace by:
- Creating a work environment in which people treat each other with respect and dignity, regardless of roles, responsibilities or differences.
- Providing support, direction and resources enabling us to accomplish the responsibilities of our jobs and to reach the goals that are set for professional and personal growth.
Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.