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Job openings are posted for a minimum of seven calendar days.  This job may be removed from posting boards and filled any time after the minimum posting period has ended.

A cover letter, attached as the first page of your resume, describing how your experience meets the job requirements of this posting, is required for consideration of this position.

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Job Summary

The University of Michigan, School of Nursing (UMSN), Grants and Research Office seeks a Contract and Grant Specialist who has five (5) or more years related accounting experience, preferably with post-award administration and sponsored research accounting. This role includes: providing post-award accounting and administrative/financial oversight for assigned complex grants and contracts; providing U-M-level and UMSN-level policy and procedure interpretation to PI and research staff; monitors subcontract invoices for PI approval and monitors invoices; and provides timely post-award account reconciliation/budget management for federal, state, foundation and internally funded grants.


Post-Award Accounting

  • Provides post-award accounting and administrative/financial oversight for assigned complex grants and contracts. Acts as liaison with sponsors, Pre-award administrator (with whom Post-award administrator partners), Principal Investigator (PI), Project Manager (PM) (as applicable), Financial Operations (Sponsored Programs), the Office of Business and Administration (OBA) Finance Support Team, and Grant Administration contacts at other Schools and Colleges (when outside UM Unit is involved).
  • Facilitates Project Grant start-up meeting with PI and PM.
    • Reviews budget and limits, award dates, contract, terms and conditions of grant. Possesses detailed administrative knowledge of the sponsor’s award provisions and requirements.
    • Reviews preliminary facilities and computing needs for which post-award administrator works with facilities coordinator and IT.
    • Reviews salary effort (proposed reallocation).
    • Reviews University and UMSN procedures for procurement, purchases, payments and the Human Subject Incentive Program (HSIP), as applicable.
    • Determines (together with PI/PM) budget review meeting frequency/content to ensure exceptional service in budget management and fulfillment of other administrative requirements of the grant.
  • Provides timely post-award account reconciliation/budget management for federal, state, foundation and internally funded grants. This includes budget and project projections for the project grant.  This also includes management of UDCs (encumbrances), collection/maintenance of reconciliation backup documentation, and preparation of JEs (as needed).


  • Assists PI/PM with other purchasing/payment needs by reviewing and ensuring appropriateness of purchase against grant budget (including A-21 compliance requirements), and initiating payment/purchase/procurement process via coordination with OBA Finance Support team.
  • Monitors subcontract invoices for PI approval and monitors through to ensure timely payment through UM Financial Operations (Contract Administration). Coordinates with Contract Administration to amend contracts/POs, as applicable.
  • Facilitates regular meetings and email communications with PI/PM to review grant expenditures, and advises on appropriate actions if there are under- or over-spent budget lines. This may include preparation of re-budgeting requests, no-cost time extensions, and carry-over requests, as applicable. Monthly budget reconciliation and regular reviews with the PI are activities that are imperative to successful fiscal management. 
  • Completes sponsored P/G close-out procedures in a timely manner.
  • Works with PM (as applicable) to fulfill facilities and telephone needs through facilities coordinator. Seeks space assignment approval through Associate Dean of Research (as applicable).
  • Coordinates faculty and personnel salary effort/salary cap changes and approvals through Department Chairs and appropriate OBA personnel channels.
  • Approves and monitors Human Subject Incentive Program requests (as applicable).
  • Provides UM- and UMSN-level policy and procedure interpretation to PI and research staff.


  • Prepares specialized reports in a timely fashion to federal and sponsoring agencies, per grant award provisions (i.e. RPPR’s, final close outs reports, and sponsor milestones/deliverables.
  • Assists with the preparation of specialized data tables for use in proposal submissions (T32’s etc.).

The above statements are intended to describe the general nature and level of work to be performed and are not an exhaustive list of all associated responsibilities.


Supervision is received from the Research Program Manager.

Required Qualifications*


  • A bachelor’s degree, preferably in accounting, is required.
  • Five (5) or more years grant/sponsored project accounting required. 
  • NIH and HRSA grant experience is required, and specific post-award experience with training grants (desired). 
  • Candidate must have excellent communication skills, attention to detail, strong interpersonal skills, and organizational skills.
  • Excellent computer skills, including demonstrated proficiency in Microsoft Office products including Word, Outlook, Excel, Access, and PowerPoint.


  • Demonstrated excellent problem solving, analytical skills and critical thinking skills.
  • Ability to generate and analyze aggregate data related to sponsored activity.
  • Demonstrated ability to synthesize and clearly present organized and accurate data to any level within the organization (both in written and verbal form).
  • Ability to work independently as well as effectively in teams; must have the ability to work comfortably with individuals at all levels.
  • Must reliably manage responsibilities and manage time effectively, and be able to provide exceptional customer service in a fast-paced environment where there are often multiple, conflicting priorities.
  • Proficiency with M-Pathways and BusinessObjects strongly preferred.
  • Working knowledge of applicable University policies and procedures.
  • Proven track record with successful budget and grant management.
  • Proficient in the development and use of databases, as well as the ability to use database information.
  • Strong working knowledge of pre-award and post-award work. (Post-award administrator will partner with Pre-award administrator to ensure cohesive, seamless service to UMSN faculty).
  • Be a highly dependable team player with a positive attitude, seeking to be an integral part of the School's success.
  • Have the ability to work under pressure in a fast-paced, multi-tasking environment with the ability to maintain and respect confidentiality.
  • Solid experience with University systems.
  • Sponsored project contacts preferred.

Additional Information

Shift/Hours/Days: 8:00 a.m. – 5:00 p.m., Monday through Friday; some occasional weekend and/or evening hours required.
Salary Range: The target salary range for this position is $56,000 - $60,000 per year. Salary is commensurate based on the qualifications and experience of the selected candidate. We encourage all interested parties to apply.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.