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Job Summary

The Gerald R. Ford School of Public Policy is one of the nation’s top policy schools. Our mission is to offer outstanding education for leadership in public policy analysis and public management and to excel in social science research that illuminates public policy issues and promotes better public policy.                                           

The Ford School seeks applications for a full-time Administrative Assistant.  The Administrative Assistant provides administrative support, data management and event planning support for our Development Office.

A cover letter and resume are required for consideration for this position.  The cover letter should be included in the same document as your resume and should specifically address your interest in this position and outline particular skills and experience directly related to this position.

Responsibilities*

Provide administrative support including: receptionist duties, calendar management, travel and itinerary preparation, tracking and reconciliation of expenses, meeting coordination and event assistance, database and file management, ordering of office supplies, and back-up administrative support to the Dean’s office when needed.

Coordinate logistics for Ford School Committee meetings and donor-related events, including: venue, catering, parking, accommodations, transportation, tracking of rsvps, gathering of meeting materials, and administrative duties related to meeting follow-up. Compile guest lists from database and manage production, printing, emailing and tracking of invitations and rsvps.

Process trip reports, contacts and donor information updates in U of M’s Donor Alumni Relations Tool (DART), including updating DART on a regular basis.

Run routine and specialized reports from DART and Business Objects.

Responsible for processing all gifts that come directly to the school, including: reviewing weekly gift reports, preparing acknowledgments, and processing donor updates in DART.

Provide basic research and assist in gathering and distributing briefing materials for donor visits and events for Dean, Director and other development staff.

Handle travel reservations, travel expenses and trip itineraries for development office staff.

Collect and reconcile all Pcard documentation for the development office and manage routine reimbursements of business expenses as needed.

This position may supervise work study student(s) and reports directly to the Director of Development.

Required Qualifications*

  • An associate’s degree and at least two years of customer service focused administrative support experience or the combination of education and experience that enable the performance of all aspects of this position.
  • Advanced experience with managing data in complex databases, including ability to perform computer data entry with a high degree of speed and accuracy.
  • Proficiency with Microsoft Office Suite products with advanced knowledge of Excel.
  • Ability to manage a large and diverse workload with attention to detail and the ability to meet deadlines in a timely manner.
  • Capacity to exercise initiative, independent judgment, diplomacy, and confidentiality with a positive service-oriented attitude.
  • Excellent organizational and interpersonal skills including the ability to work cooperatively with staff in various offices within the Ford School, and with University alumni and donors.
  • Excellent verbal and written communication skills, including spelling, grammar and punctuation.

Desired Qualifications*

  • Prior experience with event planning.
  • Bachelor’s degree and prior work experience in an academic and/or development office.
  • Familiarity with U of M database programs (DART, Business Objects, and M-Pathways).
  • Relevant experience in a fundraising environment.

 

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.