How to Apply
A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
The University of Michigan Procurement Services is searching for a Procurement Agent Intermediate to join the procurement team located in the Office of Contract Administration. This team is responsible for preparing and negotiating customized, comprehensive research collaboration service agreements in accordance with federal, state and university regulations and policies. Currently the office maintains over 500 contracts valued at over $100 million. The chosen candidate must be experienced working in a fast paced work environment where he/she must manage multiple projects concurrently.
- Draft and administer basic research collaboration contracts and contract amendments in a timely manner reflecting appropriate sponsor flow-down requirements, Federal and State regulations, and University policies.
- Exercise signature authority for collaborative agreements up to $500,000 and/or with a time period of three years.
- Review and assess incoming collaboration agreements and amendment requests from University departments to ensure complete and accurate documentation has been furnished.
- Analyze applicable prime award terms and exercise independent judgment to determine the appropriate sponsor terms and conditions to be incorporated into resulting collaboration agreements amendments to mitigate risk to the University and maintain compliance.
- Serve as a subject matter expert in providing appropriate and timely guidance to questions/issues from University departments, subrecipients and sponsors relating to collaboration agreements terms and conditions, regulations, policies, laws, etc.
- Triage and solve subrecipient invoice issues utilizing significant personal judgment, initiative and business acumen to achieve favorable and timely results.
- Identify customer service needs and proactively take steps to lessen or eliminate excess burdens placed on University departments.
- Maintain organized electronic collaboration agreements files.
- Actively participate in on-going process improvement initiatives.
- Share administrative duties with other team members which includes answering the office telephone, triaging incoming email messages sent to the general office email address, resolving invoice payment issues.
- Work closely with staff from the Office of Research and Sponsored Projects, General Counsel’s Office and Technology Transfer Office to ensure preservation of University’s Intellectual Property rights.
Strong candidates will have prior purchasing or contract administration experience with a concentration of skills in interpreting contract terms and conditions, drafting contract terms and conditions, the negotiation of contract terms and conditions, supplier management, and interpretation of project team requirements, and development of RFP/RFQ specifications based on such requirements.
In addition this position requires: a Bachelor’s degree in Business Administration, Supply Chain Management or related field or equivalent experience; 3 – 5 years relevant progressive purchasing experience; strong contracting and negotiations skills; excellent customer service and communication skills; and a demonstrated ability to work collaboratively and diplomatically with all position levels of an organization.
This role demands the ability to manage multiple priorities and complex projects simultaneously, along with excellent leadership skills, including the ability to work effectively in a team environment and to make decisions without direct supervision within stated scope. Proficient in enterprise wide administrative software systems, Microsoft Word, Excel, and PowerPoint.
Two to five years of experience administering Federal and industry sponsored agreements, such as Grants, Contracts or Purchase Orders, preferably in a university or non-profit setting. Experience drafting agreements which include interpreting and flowing down appropriate sponsor terms to lower tier subcontractors, as well as a reasonable grasp of intellectual property, indemnification, risk management, and healthcare privacy provisions. Working knowledge of FAR, DFAR, OMB Circulars and Uniform Guidance pertaining to universities is desired.
Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.