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A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

The mission of the University of Michigan Medical School is to improve the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. 

The Department of Molecular and Integrative Physiology has an operating budget of $20 million, including 51 faculty members, 50 staff, 50 postdocs and 49 PhD and 34 MS graduate students occupying over 47,000 of net assignable square feet of Medical School research and administrative space. It is ranked first in NIH dollars (18.2 million) in the country for the year 2016 and is considered among the premier physiology/basic science departments in the US. 

Responsibilities*

In partnership with the Department Chair, the Chief Department Administrator (CDA) will manage the fiscal, human resources, and administrative activities of the department.   

The CDA is responsible for all aspects of departmental operations, including research administration, financial management, human resources, educational programs, and faculty affairs.  The CDA, in partnership with the Chair, will also work with the UMHS Office of Development to ensure progress with the Department’s fund-raising goals and initiatives. 

Additional duties include the annual budget cycle preparation, target setting, space planning, internal audit coordination, faculty needs planning and departmental financial guidance.  The CDA will also facilitate business plan development and new initiatives as needed.  The CDA will engage leaders across the medical school in annual target setting, mentorship and professional development of staff.

The CDA will report to the Department Chair with additional administrative accountability to the Executive Director of Administration & Chief Operating Officer for the Medical School, and will be a member of the Medical School’s broader Chief Department Administrator team.   The CDA will also play an integral role in creating and leading future administrative enhancements for the broader basic science community.

Key responsibilities include:

  • Serve as the Chair's primary source of nonacademic information within the Department and maintain a broad understanding of all major departmental issues.

  • Maintain knowledge of the Department’s operations, finances and understanding of UMHS policy and procedure.

  • Develop a climate for staff that is motivating, nurturing and developmental, helping them determine appropriate priorities. Review performance of direct reports, recognizing excellence, communicating needed improvement; manage a team of managers to assure the success of the Department in research, education and service.

  • Partner with the Department Chair, Associate Chair, and Chair’s Advisory Committee to implement and direct the Department’s strategic goals, including participation in planning and policy development, development of business plans, space planning, new facility design, etc.

  • Establish processes by which strategic objectives and plans are developed and integrated into financial planning, and ensure that the Departments’ resources are deployed with integrity and aligned with the strategic goals of the Medical School.

  • Facilitate faculty affairs functions for the Chair (promotions, recruitments, appointments, sabbaticals, furloughs, retentions, etc.).

  • Provide leadership to the department staff, including mentorship and professional development

  • Develop a strong team of administrative support with a common mission for the advancement of basic science research in the Medical School.

  • Lead execution of core administrative functions, including sponsored research administrative workflow, post-award accounting, annual budgets, financial funds flow, managerial budgets and philanthropy

  • Develop innovative strategies to support the faculty and reduce administrative burden.

  • Oversee and monitor space to optimize utilization and plan renovations

  • Maintain effective communications with the Medical School Dean’s Office and University personnel at the appropriate levels, meeting deadlines, and fostering cooperative relationships across the institution.

  • Communicate key performance indicators and information to leadership and key constituents.

  • Model UMHS’s institutional values. Build collaborative relationships and promote a culture of teamwork, service, and excellence.

Required Qualifications*

  • Progressive success leading administrative and finance functions, including grants, within a complex setting.  Individuals with experience in an academic medical center, higher education setting, or major teaching hospital will be strongly valued.

  • A strong business orientation with the ability to “go beyond the numbers” in helping the senior executive team identify and develop opportunities to strengthen the financial performance, and continue to shape a top-tier institution for the future.

  • Considerable communication and presentation experience with ability to interpret data for problem resolutions and identification of potential problems appropriate for executive audiences.

  • Demonstrated ability to collaborate with faculty, clinical and administrative leaders to achieve institutional goals

  • A proven leader of people who is able to recruit, develop and mentor a top-notch administrative team capable of supporting future growth.

  • Experience developing effective communication processes and building relationships at all levels of the organization.

  • Broad understanding of current trends in basic science research and higher education.

  • Ability to assess competing priorities, manage workflow and meet operational deadlines in a complex organization is absolutely necessary.

Desired Qualifications*

  • A master’s degree in finance, business administration, health administration, accounting, or related field or equivalent experience is preferred.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act.

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally.  Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.