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How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should be addressed to Hiring Manager and address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

Provide comprehensive, highly responsible and skilled administrative support to faculty and residents in the Department of Oral & Maxillofacial Surgery/Hospital Dentistry with a service-oriented attitude and attention to detail.

Responsibilities*

Provide general and complex administrative support for faculty, residency program coordinator and residents including Concur expense report preparation, travel management, daily calendar management and meeting scheduling.  Manage daily mail, shipping, faxes, memberships and miscellaneous paperwork. Answer incoming department phone calls on multi-line phone, ensuring current and potential patients are routed to the proper department contact for assistance and resolution. Hold a P-Card, process purchase orders, non-PO vouchers, and credit card purchases.  Work in M-Pathways to reconcile accounts and P-Card statements.  Order medical/office supplies, and maintain office supply inventory. Assist in planning and arranging for visitors & externs including preparing travel itineraries and background materials.  Arrange catering for meetings and events, including set-up and clean-up. Assist with resident interviews, manage MedHub, order lab coats, enter on-call schedule into paging system. Provide backup to Executive Secretary and other administrative personnel as needed.  Other duties as assigned

Required Qualifications*

Associates degree and 4 years of successful administrative experience, preferably in an academic medical center. Must be able to successfully take initiative, work independently and follow through on multiple job responsibilities. Excellent communication skills. Excellent attention to detail. Demonstrated computer skills including Microsoft Office programs. Customer-centered perspective and team-oriented collaboration. Knowledge and ability to exercise appropriate judgment. Excellent organizational and interpersonal skills. Ability to handle a variety of tasks, set priorities and meet deadlines. Candidate must possess an excellent attendance record.

Desired Qualifications*

Bachelors degree and four years of proven track record of providing administrative support to faculty. Understanding of University policies and procedures. Experience with Outlook, Concur, M-Pathways, Careweb, and MiChart. Knowledge of medical terminology. Previous experience with website maintenance.

Work Schedule

Hours: Monday-Friday, 8am - 5pm

Work Locations

This position is for the School of Dentistry located in the University Hospital.

Mission Statement

MDentistry: advancing health through education, service, research and discovery. 

MDentistry Core Values: Compassion, Leadership, Excellence, Responsibility, Trust, Creativity, and Inclusion.

The mission of the University of Michigan is to serve the people of Michigan and the world through preeminence in creating, communicating, preserving and applying knowledge, art, and academic values, and in developing leaders and citizens who will challenge the present and enrich the future.  The University of Michigan is committed to foster learning, creativity and productivity, and to support the vigorous exchange of ideas and information, not only in the classroom but in the workplace by:  -Creating a work environment in which people treat each other with respect and dignity, regardless of roles, responsibilities or differences.  -Providing support, direction and resources enabling us to accomplish the responsibilities of our jobs and to reach the goals that are set for professional and personal growth.

Application Deadline

Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.