How to Apply
A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
Market Title: TEMPORARY Meetings/Special Events Manager (101636)
Working Title: Events Manager, temporary
University and Development Events
Office of University Development
Reports to: Associate Director, Presidential Events
Office of University and Development Events
Supervises directly: N/A
Position summary: The Events Manager will be responsible for logistical arrangements, guest list management, and overall planning and implementation of institution-wide development, ceremonial, and presidential events, with a special emphasis on planning events for the University’s Diversity, Equity, & Inclusion initiative. The Events Manager will receive direction from the Associate Directors. The Events Manager will supervise the work of assigned Events Associates on a per-project basis. THIS IS A TEMPORARY POSITION – It will run from negotiated hire date through Wednesday, November 15, 2017.
100% Event Management:
• Plan, manage, and execute logistics for University-wide development, ceremonial, and presidential – with a special focus on a major event for the Diversity, Equity, & Inclusion initiative
• Oversee facility selection, contract negotiations, food and beverage selections, audio/visual service, transportation, decor, entertainment, etc.
• Provide direction to internal University service departments and external vendors.
• Supervise on-site staff and vendors during events.
• Work in partnership with the Event Design and Project Manager Specialist regarding the design, production, and distribution of invitations, printed programs, and other materials.
• Supervise guest list management, as well as support services provided by an assigned Events Associate.
• Research and recommend budget and process efficiencies.
• Provide budget projections/estimates and reconcile final vendor payments.
• Monitor event industry standards and stay current on University news, initiatives, policies, and procedures.
• Overtime necessary to include early mornings, evenings, weekends, and holidays.
• Functional supervision is exercised over assigned Events Associates on a per-project basis.
• A bachelor’s degree or an equivalent combination of education and experience is necessary.
• Minimum 3 years demonstrated event management experience required.
• Collaborative and team approach to work.
• Superior proofreading ability and written and oral communications skills are required.
• Independence, initiative, and judgment skills are necessary for the successful execution of duties.
• Strong time management, project management, and problem-solving skills are required.
• Willingness to learn with a natural curiosity and achievement-focused work ethic
• Value the importance of building relationships with our constituents (students, parents, donors, and alumni)
• Passion for providing exceptional customer service
• Solid knowledge and experience using Microsoft Office software is required; familiarity with database software is desirable.
• Desire to enhance and improve the University of Michigan’s position as an international leader in development
• Volunteer experience in a non-profit setting
• Familiarity with the University of Michigan organization, policies, and procedures is desirable
• Development/Advancement experience desirable
• Exposure to/use of DART program
• Familiarity with teamwork.com, formstack.com, Cvent, and/or zkipster.com
For additional information about this position and to review other current openings in Development, please visit our website at: www.giving.umich.edu/careers
Office of University Development Mission Statement:
The Office of University Development maximizes private support for the University of Michigan through high-quality collaboration with the development programs of schools, colleges and units. We also provide fundraising leadership through the stimulation and facilitation of healthy, productive and life-long relationships with our colleagues, alumni, friends, foundations and corporations.
Office of University and Development Events Mission Statement:
The Office of University and Development Events creates meaningful experiences for donors, alumni, faculty, staff, and students that celebrate their accomplishments and enhance their relationships with the University of Michigan.
Our goal is to craft welcoming, educational, stimulating and memorable environments for our guests. The emotional impact of their experiences inspires stronger unity, pride and support for the University.
• We give our undivided attention to every detail and provide service of the highest quality, offering our guests experiences that exceed their expectations while upholding the principles of fiscal responsibility.
• We work together as a dedicated team with common goals. We value, we support and
we respect our team, our colleagues and the mission of the University.
• All that we do upholds the integrity of the University.
Office of University and Development Events – Operating Principles:
Respect -We are professionals who respect each other’s work styles and individual priorities, both personally and professionally. Our individual contributions are embraced by each member of our team. Responsibility - We are responsible stewards of our resources; consciously holding ourselves fiscally and environmentally accountable to the mission of the University. Collaboration - We are committed to sharing knowledge and best practices through a variety of methods. We proactively include team members and stakeholders in the planning process. We recognize that relying on each other for assistance is not only vital to our own success, but that of our team. Communication - We communicate openly throughout our department, where we are constructive and approachable. We deliberately and mindfully share information among the team. Development and Growth - We energetically seek and support the development of ourselves and our team by collecting and offering honest feedback, challenging ourselves with new learning opportunities, and pursuing all that the University has to offer. Support - We work toward a common goal and encourage each other to ask for and provide support. We support each other’s daily effort to balance time and energy across goals between life and work; fostering a flexible environment that values each other’s’ perspectives and priorities. Customer Focus - We take great pride in our commitment to superior customer service and do everything within our abilities to provide each guest with an exceptional Michigan experience.
Although the Posting End Date may indicate otherwise, this job may be filled and closed anytime after a posting duration of seven calendar days.
U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.