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Job Summary

The African Studies Center (ASC) is seeking an individual to serve as the Academic Program Specialist for the unit. The Academic Program Specialist will work closely with the Center Director and Cluster Manager to develop and plan and implement programming activities that will serve the faculty and students, the UM community, and the Ann Arbor community. This position has a dual reporting relationship; primary functional supervision provided by the Cluster Manager and academic direction for the center is provided by Center Director.

Responsibilities*

Core Programming Activities (50%)

- Assess & determine office priorities identify solutions and develop procedures to meet the workload of ASC and Initiatives

- Coordinate UMAPS program from application and selection process to on campus activities

- Develop policies and procedures to further UMAPS aims and improve processes and communication

- Coordinate ASC initiative activities (Social Research, Heritage, STEM-Africa & UMAPS)

- Coordinate ASC special projects including African language course share, UROP/UMAPS collaboration, and student engagement

- Administer budgets for ASC

- Coordinate the distribution of center funds to ensure compliance with budgets

- Oversee expense activity for center accounts

- Maintain internal controls and good stewardship of all University resources

- Coordinate the center fund distribution related to faculty funding, student funding, fellowships, colloquium series, and outgoing support to various organizations at U-M

- Keep records and prepare various reports

Financial Operations (30%)

- In consultation with the center director and cluster manager, determine fiscal year budget and spending priorities

- Track unit financial transactions (funding requests, student financial aid, travel advances, speaker payments). Work with shared services finance and cluster manager to update budget each semester.

- Work with shared services to manage and reconcile ASC purchasing card via Concur

- Administer online funding application process

- Work with cluster manager and shared services finance office in determining best practices for facilitating large conferences and collaborations

Grant Management (5%)

- Coordinate with unit manager and II staff on grant proposals and administration

- Communicate with P.Is Herb Winful, Kelly Askew & EHELD consortium partners on status of cost-share and grant activities

Development/Communication (15%)

- Set timeline and production schedule for 2015-16 newsletter

- Solicit and generate ideas and images

- Develop content parameters in consultation with Shared services communications staff and Director/Associate director

- Working with shared services communicators and initiative coordinators to update webpages and seek out relevant news and images to feature on website; creation of conference and event pages; anticipate restructuring of navigation and updating of Africa index

Required Qualifications*

Bachelor's degree in a relevant international or area studies field or an equivalent combination of education and experience. Familiarity with academic program administration. Demonstrated excellence in communication and English language skills. Demonstrated organizational and interpersonal skills.

Ability to work effectively with colleagues, donors, and government officials. Ability to work occasional evenings and weekends. Ability to handle a variety of tasks and meet deadlines. Knowledge of Microsoft Office required.

Desired Qualifications*

Master's degree in a relevant international or area studies field or equivalent combination of education and professional experience is preferred. Fluency in a language of the area is preferred. Previous experience in program and event planning. Experience in development and fundraising activities. Excellent written and oral communication skills. Two years University of Michigan experience and familiarity with University organization, practices, policies and administrative procedures is preferred. Supervisory experience is preferred.

Additional Information

This is a full-time, 40 hours per week position that may occasionally require evening work hours. 

Background Screening

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks.  Background checks will be performed in compliance with the Fair Credit Reporting Act.

Mission Statement

The mission of the University of Michigan is to serve the people of Michigan and the world through preeminence in creating, communicating, preserving and applying knowledge, art, and academic values, and in developing leaders and citizens who will challenge the present and enrich the future.  The University of Michigan is committed to foster learning, creativity and productivity, and to support the vigorous exchange of ideas and information, not only in the classroom but in the workplace by: 

  • Creating a work environment in which people treat each other with respect and dignity, regardless of roles, responsibilities or differences. 
  • Providing support, direction and resources enabling us to accomplish the responsibilities of our jobs and to reach the goals that are set for professional and personal growth.

Application Deadline

Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.