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How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume.  The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

The U-M Museum of Natural History is seeking an energetic and organized individual with excellent communications and customer service skills to manage the Museum’s main office and provide support for staff and operations. 

This position will carry out the position as described below through the 2017 calendar year. The Museum will close its current location on December 31, 2017 to prepare to move to the Biological Science Building next door.  Thereafter, this position's duties will refocus on moving to the new Museum facility and setting up the new main office, including tailoring new scheduling software to our needs. The position will continue to be the initial point of contact for inquiries and will play an important role in supporting the overall move and start up of the new facility, including creating and maintaining the schedule of activities for the new museum.   More information about the new museum project may be found here.

Responsibilities*

Scheduling

Schedule and provide support for all museum programming, including school groups, birthday parties, outreach programs, student groups, University classes, and museum events.  Send confirmations and invoices.

 

Administration

Manage Museum Office and all functions such as maintaining records, generating reports, running errands, help with onboarding new staff, C-CURE, routine orders including office supplies, equipment maintenance, communicating custodial needs, and work orders. Provide support for other areas of the Museum, including special projects.

 

Human Resources/Employee Timekeeping

Assist with student temp timekeeping and payroll.  Prepare weekly schedule and update staff regarding changes/anomalies.  Train and supervise 3-5 student office temps.

 

Public Relations

Respond to phone and email inquiries. Maintain teacher email list.  Provide back-up for group programs and Museum Store.

 

Database management

Maintain scheduling databases by inputting data and changing database layouts and fields as required.

 

Finance

Prepare daily cash deposits. Track school scholarship funds and requests. Monitor donation box and wishing well. Maintain monthly deposit records and generate reports.

 

Other

Staff meetings, maintain office and copy room, prof. development.  Other duties as assigned.

Required Qualifications*

High school diploma or equivalent and 2-4 years office/administrative experience.  Proficiency with Microsoft Office and database management. Excellent customer service skills, positive outlook, and attention to detail. Must be flexible and willing to work in a rapidly changing environment.

Desired Qualifications*

Bachelor's degree and office experience in a museum setting; supervisory experience.

Work Schedule

40 hours per week, full-time

Monday through Friday, 8:00 a.m. to 5:00 p.m.

This position is required to work occasional evening and weekend hours

Additional Information

The salary range for this position is $34,500 to $43,150. 

Application Deadline

Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.