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Responsibilities*

  • Monthly maintenance and management of the division's space survey. Reconciliation of all accounts and project grants of the division, recharge of core facility and equipment, invoicing for clinical studies, close out of accounts, initiate subcontracts , prepare all divisional journal entries, approve HSIP request.
  • Administrative post-award processing of grants: Prepare and send out non-competing renewals; represent Division to Departmental grants office and other Departments with authority to make commitments within specified parameters; prepare no cost time extension and other post award change requests; process subcontracts and act as an administrative contact with other institutions regarding subcontracts; ensure deadlines are met; act as liaison with funding agencies; work with faculty to determine effort distribution and make appropriate DBE changes; act as administrator for NIH T32 training grant.
  • Assist in the administrative pre-processing of grants: Create and prepare budgets including budget justification preparation including subcontracts, calculation of % effort for personnel required; advise investigators on rules and regulations of funding agencies and how to meet their requirements; create and route PAF in eResearch, working with various sponsor systems for submission; prepare and assemble administrative pages, letters, etc for submission; respond to questions and revisions, as well as act as a liaison between Principal Investigator, the Department of Internal Medicine, Medical School & the Office of Research and Sponsored Projects (ORSP); coordinate all other pre-award activities for proposal preparation. Includes submissions to NIH, DoD, foundations, industry, IPAs, internal grants, etc.
  • Assist Division Administrator in preparation of annual division budget.
  • Effort certification specialist for the Division

Required Qualifications*

A Bachelor’s degree in business or related healthcare field is necessary, as well as three to five years of professional/administrative experience. Proficient computer skills are essential including demonstrated proficiency with Word, Excel, PowerPoint, Adobe PDF’s and e-mail. Must be organized with excellent communication skills. Two to three years working in post award grants administration. One to two years in pre-award grants administration. Trained on M-Pathways financial system, including PAR transactions, M-Reports and e-reconciliation.

Desired Qualifications*

Knowledge of Hospital, and Medical Center policies and procedures is desired. A background focusing on Research and Clinical Study regulation and compliance, financial analysis, operations management, and scientific writing is desired. Experience communicating with federal scientific and budgetary agencies is also desired.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act.

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally.  Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Application Deadline

Job openings are posted for a minimum of seven calendar days.  This job may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.