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How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

Provide administrative support to Urology Clinical Department Administrator, Operations Manager, and TC ACU Manager in a busy academic administrative setting.  Utilize technical and business vocabulary, detailed knowledge of University computer systems (MiChart, Outlook, Concur, M-Pathways), and proficient knowledge of computer software programs (Microsoft Word, Excel, Power Point).  Draft letters, print material for upcoming meetings.   Schedule meetings and accurately maintain Outlook appointment calendar.  Take minutes at designated meetings.  Compose, edit and process highly confidential correspondences.  Respond to inquiries or complaints regarding matters of a sensitive or confidential nature.  Provide backup secretarial support service.    Use effective communication skills and relate positively with patients, faculty, staff, and others within a diverse setting. 

Responsibilities*

Provide advanced, diversified, and confidential secretarial and administrative support to the Clinical Department Administrator, Operations Manager, and TC ACU Manager.

Maintain outlook calendars –schedule complex and routine meetings; prepare agendas and take minutes.

Organize and prepare background materials for meetings.

Draft and type emails, letters, memos, faxes, proposals, reports and other documents as required.

Screen, prioritize and/or respond to phone calls, mail, and emails and handle independently as appropriate.

Assist in arranging schedules and draft itineraries for visitors.

Schedule events, conferences and maintain the conference room schedule.

Make travel itineraries, arrangements, promptly prepare and submit travel expenses.

Reconcile P-Card activity.

Work closely with the Clinical Department Administrator and Operations Manager in managing the administrative activities of the Department of Urology.

Create PO and non PO vouchers  

Order clinic and office supplies.

Submit catering orders for meetings and/or employee appreciation events.

Provide coverage for Chairs Executive Assistant as needed.

Other duties as assigned by Clinical Department Administrator, Operations Manager, and TC ACU Manager.

Supervision Received

Administrative supervision received from the Administrative Manager

Supervision exercised

None

Required Qualifications*

  • High School diploma or an equivalent combination of education and experience is necessary.  Four years of administrative experience.  
  • Knowledge of PC’s and desktop software with accurate typing speed of 50 wpm.
  • Proficient user in Microsoft Word, Excel, and Power Point
  • Basic experience with e-mail systems and calendaring systems.
  • Proficient in grammar, spelling, and punctuation.
  • Basic medical terminology competency is necessary.
  • Demonstrated friendly, warm, articulate telephone manner with a clear, well-modulated speaking voice.
  • Strong interpersonal and communication skills are necessary.
  • Ability to manage stress effectively

Desired Qualifications*

  • Knowledge and experience using the MiChart system
  • Knowledge and experience using Outlook system
  • Knowledge and experience using Concur

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act.

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally.  Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.