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A cover letter is required for consideration for this position and should be attached as the first page of your resume.  The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position. 

Job Summary

The University of Michigan Law School has 82 full-time and 57 part-time faculty, and approximately 1,000 J.D., and 50 graduate L.L.M. and S.J.D. students. With over 1 million volumes, the Law Library has one of the world’s premier collections. The Law Library also has one of the world’s most comprehensive collections of foreign, comparative, and international law materials. The University of Michigan is located in Ann Arbor, which is considered among the best places in the United States to live and work

Responsibilities*

Manages the work of the Administrative Services Unit, interfaces with the Law School Facilities Manager and Financial Managers.   Coordinates work with other Law Library units with broad authority to make decisions. Participates in planning, coordinating and managing the Law Library as a member of the Law Library Management Team (MT) and the Librarians & Unit Leaders Group (LULG), including making decisions about Library plans and goals; library wide policies and practices; identifying and solving problems that affect the whole Library; working with professionals in other units to plan and coordinate workflow and projects.  Serves on committees and working groups.

Coordinates preparation and periodic monitoring of budgets and expenses for salary, operating student journals and special project expenses; plans and supervises student hiring, training and administrative services for the Law Library; plans and implements improvements in facilities and services; coordinates library contacts with other university units and with both internal and external vendors and service providers.

Administrative Services: Responsible for administrative services the library provides to students, faculty, library and law school staff, other UM units, and visitors and serves as a resource for a wide variety of administrative operational issues. Supervises the Secretary Senior to handle inquiries, respond to problems and complaints, make decisions, resolve problems, and refer to others as appropriate.   Provides input, drafts policy documents, updates library-wide documents such as the Work Plan, Committee and Working Group rosters.  Responsible for compiling and submitting information for statistical surveys, for example, the American Bar Association, American Association of Law Libraries, Center for Research Libraries.   

Facilities: Plans and implements improvements and expansions in Library facilities and services. Implements decisions on space allocation, facility renovation, major renovations and equipment purchases. Functions as project manager for facilities related improvement and projects. Works with Law School facilities staff on maintenance, repair and renovations, and coordinates our work with theirs. Reviews and submits the Library’s part of the annual Space Survey each February & March.  Maintains and updates Law Library’s Emergency Manual.

Finances: Coordinates preparation and periodic monitoring of budgets for salary, operating, student journal and special project accounts.  Projects expenses for current and future years.  Identifies potential shortfalls and alternative scenarios and recommends corrective action.  Oversees procurement process for operating expenses; approves salary, operating and special project expenditures. Serves as liaison with Purchasing Agents for contracts. Supervises the Student Journal subscription process, including invoicing, payment receipt and reviewing monthly reports in Business Objects.  Stays aware of Business and Finance trends on campus and in the school and coordinates our work with theirs.

Human Resources: Supervises student hiring done by Secretary Senior. Supervises and manages librarian search, application and interview arrangements. Serves as liaison between librarian search committee and Law School HR Director for UM postings, progress throughout search, hiring, moving reimbursements and onboarding. Schedules Law Library orientation for new hires. Ensures that Law Library policies and processes are coordinated with Law School HR.

Outside Coordination: Coordinates Library contacts with other university departments and outside vendors and service providers, including, Building Services, Financial Operations, student employee Payroll, Public Safety, Plant Operations, Architecture Engineering and Construction; IT Com, Online Access Request System, Occupational Safety and Environmental Health, Procurement, Treasurer’s Office, Zone Maintenance.  Functions as liaison between Library staff and other Law School and University offices as needed.

Supervision Provided: Direct supervision provided for Secretary Senior. Functional supervision is exercised over the financial duties of the Information Resources Intermediate Assistant and Secretary Intermediate in the Publications Center. 

Supervision Received:  Works under the general supervision of the Director of the Law Library, but exercises independent judgment and discretion in the execution of responsibilities with occasional review

Responsibilities*

Bachelor’s degree or equivalent combination of education and experience.

·         Minimum 2 years of progressively responsible related experience

·         Working knowledge of financial data and running/creating queries

·         Demonstrated ability to work independently with little direction or daily supervision

·         Demonstrated interpersonal skill and the ability to build successful relationships with colleagues at all levels

·         [Sound] organizational skills and ability to successfully manage workflow and meet deadlines

·         Excellent written and verbal communication skills

·         Strong service orientation and attention to detail.

·         Strong business acumen and ability to interpret and make recommendations from data and reports

·         Prior experience managing projects and working with vendors

·         Proficiency with software such as Microsoft Office, particularly Excel, Google Docs, Google Drive, and QuickBooks.

Desired Qualifications*

·         Significant experience with the University of Michigan’s administrative data and reporting systems such as MPathways, Business Objects, and Concur.

·         Knowledge of University of Michigan financial policies and procedures

·         Supervisory experience

·         Experience in a higher education environment

·         Proficiency with Visio software 

Application Deadline

Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.