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Job Summary

The Education Policy Initiative is seeking a motivated, energetic and committed individual to serve as our full-time Administrative Coordinator.  The Education Policy Initiative conducts a wide range of research and outreach activities in addition to predoctoral and postdoctoral fellow traineeship programs and other student- focused activities.

As a member of the Education Policy Initiative team, this individual will support the mission of a well-funded and productive research program by executing monthly financial processes, providing pre- and post-award grant support and research-related activities, and supporting events, communications and general administrative activities. This position will be based within the Gerald R. Ford School of Public Policy and report to the research manager.

Please Note: A cover letter and resume are required for consideration for this position.  The cover letter should be included in the same document as your resume and should specifically address your interest in this position and outline particular skills and experience directly related to this position.

Responsibilities*

Fiscal and grants management

  • Under the direction of the research manager; implement financial plans across sponsored, gift and general funds to ensure that expenditures are appropriate, align with grant and university policies, and follow the center’s financial plan.
  • Monitor monthly expenses; implement eReconciliation and journal entry processes; prepare monthly budget reports.
  • Help coordinate funding and oversee center operations support, for computing, printing, equipment purchasing and maintenance, office supply ordering; setup and maintenance of all necessary files, coordinate purchasing, vendor payments and relations. Consult with the research manager and Business Office on appropriate procurement and reimbursement procedures for a variety of payments.
  • Support the pre-award process by collecting and maintaining resource files (CVs, current/pending, etc.); proof-read proposal and support materials; navigate through various on-line proposal submission systems; post supporting materials to online systems.
  • Coordinate the post-award reporting process for grant-funded research projects, including collecting and compiling information for grant reports, Institutional Review Board applications, data agreements, data security, and continuing reviews. Ensure timely and accurate submissions.
  • Provide ad-hoc research support, including grant applications, research planning and implementation, participant engagement, data entry, mailing, and other related tasks.

 

Outreach and administrative support

  • Conduct professional communications; maintain positive relationships with a variety of internal and external partners, exercise discretion and judgment in carrying out duties, and act as a liaison between the community and the center.
  • Assist with tracking and reporting on research project outreach, dissemination and impact.
  • Support EPI internal and external events, managing assigned event logistics, including preparing budgets, invitations, RSVPs and registrations, room reservations, travel and lodging arrangements, agendas, meeting materials and packets, promotional materials, meals and refreshments, audio/visual solution coordination, expense reimbursements, meeting minutes and documentation;
  • Coordinate assigned meeting scheduling and hosting, travel reservations, travel expenses, and trip itineraries.

Other duties as assigned.

Required Qualifications*

  • A bachelor’s degree, preferably in business administration or relevant social science discipline, and at least two years of relevant budgeting, grants, or office management experience. Significant work experience may be considered in lieu of a bachelor’s degree.
  • Strong computing skills, including proficiency with Microsoft Word, Excel, Powerpoint, and the ability to learn new software applications quickly.
  • Ability to manage a large and diverse workload with attention to detail and the ability to meet deadlines in a timely manner.
  • Capacity to exercise initiative, independent judgment, diplomacy, and confidentiality with a positive service-oriented attitude.
  • Excellent organizational with demonstrated attention to detail.
  • Excellent interpersonal skills including the ability to work cooperatively and professionally with faculty and staff across the University of Michigan campus, with local and national partners, and to serve as a representative of the initiative.
  • Excellent verbal and written communication skills, including spelling, grammar and punctuation.

Desired Qualifications*

  • 1-3 years of experience working as part of a research team and some knowledge of social science research concepts.
  • Experience with events planning and management.
  • Proficiency with University of Michigan information technology enterprise systems such as M-Pathways, eResearch, Concur and M-Reports.
  • Knowledge of University of Michigan rules and regulations for business operations and sponsored projects.
  • Experience or demonstrated interest in education policy.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.