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A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

The Division of Cutaneous Surgery and Oncology (CSO) in the Department of Dermatology, is seeking an Administrative Specialist Associate to provide high-level support to the Division Chief, faculty, fellows, and ACGME Micrographic Surgery and Dermatologic Oncology Fellowship Program.

Responsibilities*

Provide high-level administrative support to the Chief of the Division of Cutaneous Surgery and Oncology, who also serves as the Director of the Multidisciplinary Melanoma Program, Director of the Merkel Cell Carcinoma Program, Mohs ACU Medical Director, and Micrographic Surgery and Dermatologic Oncology Fellowship Director.  Provide high-level administrative support to the Division of Cutaneous Surgery and Oncology faculty.

  • Perform advanced, diversified, and confidential administrative duties requiring broad and comprehensive experience, outstanding interpersonal skills and judgment.
  • Responsible for defined parts of small projects or phases of larger projects to assist Division Chief with goals and targeted outcomes.
  • Provide complex calendar management, exercising discretion and judgment; proactively organize meeting materials, arrange hosting, coordinate meeting space, take minutes, and follow up on agenda/minutes as appropriate to finish projects/phases of a project and/or prep for subsequent meetings. Maintain CME Accreditation of meetings when applicable. Manage faculty out-of-office requests through Blue Sheets.
  • Coordinate travel, including but not limited to international travel arrangements, meeting registration, hotels, flights, ground transportation, etc. Prepare detailed travel itineraries. Complete Expense Reports in Concur.
  • Initiate, compose, edit, and finalize: correspondence, strategic documents, reports, letters of recommendation, PowerPoint presentations.
  • Edit and format book chapters and journal articles for manuscript submission.
  • Monitor licensure expiration dates, manage membership and subscription renewals.
  • Maintain accurate and up to date CVs in MCV, and NIH Biosketches, if applicable.
  • In conjunction with the Allied Health Senior Supervisor, interview candidates for all staff positions (including MAs, LPNs, PSAs, etc.).
  • Manage and route incoming mail, correspondence, and phone calls.
  • Monthly reconciliation of accounts. Complete gift processing from grateful patients.

Serve as Fellowship Coordinator, providing high-level administrative support to ensure ongoing success of the ACGME  Micrographic Surgery and Dermatologic Oncology Fellowship Program.

  • Management of Accreditation Council for Graduate Medical Education (ACGME) Micrographic Surgery & Dermatologic Oncology Fellowship Program.
  • Serve as Division expert on ACGME policies and procedures, exercise independent judgment on advising resolution of complex issues involving policy interpretation or strategies for fellows, house officers, and senior level staff.
  • Responsible for Fellowship Program compliance. Oversee and prepare for external site visits, as well as Graduate Medical Education internal site visits.
  • Fellowship credentialing and appointment paperwork; process all required program paperwork during Fellowship; submission of all required paperwork upon Fellows' completion of Training Program.
  • Coordinate all aspects of Fellowship Candidates' visits and application process.

Additional duties as assigned.

Required Qualifications*

Bachelor's degree and 2+ years of progressively responsible administrative experience, preferably in a large academic medical center.

The successful candidate will have significant experience in responsible administrative support positions, and will be a flexible, proactive, and results-oriented individual. Demonstrated excellence in verbal, written, and interpersonal communications; demonstrated ability to communicate effectively with faculty, staff, and individuals of all backgrounds, in a manner that is respectful and encouraging of diversity, equity, and inclusion; a courteous and professional demeanor; demonstrated ability to develop and manage conventional and electronic filing and tracking systems; the ability to multitask, to anticipate and initiate action, and to manage time effectively with high attention to detail and follow through.

Proficient in: Outlook, Microsoft Office (Word, Excel, PowerPoint).

Desired Qualifications*

In-depth knowledge of UM and ACGME policies/procedures.  Experience with Wolverine Access (MPathways Financials & Physical Resources System; Concur). Experience with EndNote and Adobe Acrobat.

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally.  Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Application Deadline

Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.