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A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

The Research Process Manager will provide leadership and support the sponsored projects activities in the department of Biomedical Engineering Department (BME)—a dual school department with faculty holding primary appointments in both the Medical School and the College of Engineering.  BME has recently established a faculty research administration advisory committee to help us build and deploy a system of responsive pre- and post-award services, with an aim for solid stewardship and planning, to serve the support needs of our growing faculty cohort on the Medical School side of the department.

Biomedical Engineering seeks an experienced Research Process Manager to help lead the sponsored projects administrative team to design and deploy a top-quality, best practice pre- and post-award research administrative support function with the department and also provide these services for an assigned set of faculty and researchers.  This position will serve as a part of a research administrative team reporting to the BME Business Administrator and participate actively in business system improvements and professional development activities.

Responsibilities*

This position will provide leadership, training and supervise research administrators within the department and evaluate success to service goals using established metrics and performance measures.  In addition, the manager will also participate and provide research administrative services.  Pre-award duties will include preparation and submission of timely proposals for assigned research faculty, preparing proposal budgets, coordinating and compiling proposal documents, assuring compliance to solicitation and project proposal announcement requirements, coordinating proposal requirements with additional internal and external participants, interaction and coordination with appropriate research office staff, and submission through the University's E-RPM proposal submission system.  Proposals range from small proposals for individual faculty, to large complex proposals requiring several budget types and preparation of information from multiple stakeholders and participants both within and beyond the university.  

Post-award responsibilities will include tracking and oversight of assigned project financial status, development and communication of staff effort planning projection reports for assigned projects in conjunction with research leaders, provision of monthly financial reports to researchers which include projections of effort as reflected in staff effort plans, provision of sponsor-specific quarterly reporting and invoice backup, timely re-budgeting as required by sponsors and the University, initial approval of transactions for assigned projects, and preparation and submission of post-award administrative requests such as no-cost time extensions, information for quick establishment of sub-project/grants and subcontracts, FSR's, and other documents as needed.  This position will assist unit leadership in building  quality control systems within the department to assure appropriate post-award stewardship and provide regular reviews of post-award services provided by assigned staff based on established performance metrics.

Additional financial tracking will include research group discretionary and research incentive funds, expendable restricted funds, and designated activity as assigned.

This position will work with unit administrative leadership to assure efficiency within the research administrative function, while providing accurate and timely administrative support across the department. This may include serving as a backup for other research administrators during scheduled absences or to assist with overload assignments in other areas.

Alongside supervision, this role will lead the 2 to 3 individual office team for BME's first satellite administrative office for faculty housed within the Michigan Medicine footprint.  The best individual for this position will have experience mobilizing and maintaining support services in an area removed from the department's administrative core and thus dependability and reliability are key to success in this position.

Required Qualifications*

This position requires a bachelor's degree with 5+ years of relevant research administrative or financial experience. This position requires a high level of multitasking and prioritizing, managing numerous proposal submissions of varying degrees of complexity simultaneously.  The successful candidate will work closely cultivating trust with a variety of constituents including Departmental Chair, Unit Administrator, faculty, staff, College and University administrators and external sponsors.  Effective oral and written communication skills and strong interpersonal skills are essential. This position is a higher level of research administrator, and at the Research Process Coordinator level, an experienced research administrator with capacity to hit the ground running is sought.

BME seeks a resilient, positive, self-starting individual with a high degree of technical experience and proficiency, demonstrated reliability and dependability, and an attitude of continuous learning and improvement.  The right candidate for BME will be interested in engaging in professional development within and beyond BME while assuring full attendance to assigned projects with responsive, high quality customer service on behalf of assigned research groups.  BME’s robust research administrative positions have broad scope with varied demands, and this will occasionally require effort and service beyond the normal workday to assure deadlines and stewardship aims are met.

Desired Qualifications*

 A master’s degree in business, public administration, finance or a related field is a plus. Supervisory and training experience is desired for this position, as well as demonstrated experience with multi-project project financial reconciliation and analysis and project effort planning and projection experience. Experience in leadership roles and professional development and training is also desired.  Demonstrated financial report creation competence is desired, with familiarity and experience with university administrative and business tools such as Business Objects, Tableau, eResearch, Concur, procurement, electronic timekeeping, and other tools which would enable effective oversight and stewardship to sponsored projects.  Experience using unit-defined commitments and financial monitoring to the Source/Use level for a department is desired. 

Additional Information

Salary is dependent upon education and experience of selected candidate.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act.

Application Deadline

Job openings are posted for a minimum of seven calendar days.  This job may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.