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A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

The Biosciences Initiative (BSI) was created by the President and Provost to lead the University-wide coordination, creation and fulfillment of a 5 year program of investment in the growth of the life sciences across the University of Michigan.  The Vice Provost and Director of the Biosciences Initiative is seeking a highly competent and skilled project manager to provide high level support to the Director and faculty committee members; the term of the position will be five years.  The project manager will ensure prompt and accurate project coordination associated with the strategic goals and programs related to the BSI, which includes the addition of up to thirty new faculty positions and $150 million allocated with the goal of catalyzing the development of research and educational programs across the University.  

Responsibilities*

The Vice Provost and Director of the Biosciences Initiative will lead a coordinating committee of faculty members that will be responsible for making recommendations that support strategic investments and increased organizational alignment across the University.  The project manager position will help the committee accomplish these responsibilities through a team approach to leadership by working independently and/or with others both in central administrative and research/academic units in the areas of:

Communications (10%):

Based on a good working knowledge of the BSI, accurately represent the BSI in all professional correspondence and interactions. This includes emails, telecommunication and in-person interactions with all constituents associated with the BSI. 

Draft, edit and format complex correspondence, applications, documents and reports.

Track communications, such as request letters and applications.

Create electronic filing systems and document naming principles based on needs of the BSI.

Maintain open and ongoing communication and follow up with the BSI committee members.

Education and outreach (10%):

Working in partnership with BSI committee members, responsible for marketing outreach for the BSI which includes working with University central communication offices on news articles, updates, website maintenance and email communications to various University offices and schools/colleges.

Conducting research and fact finding, coordinate information gathering (20%):

At the request of committee members, conduct research on a variety of topics associated with the BSI initiative including analysis of past and current University programs and resources, and external peer initiatives; existing cores, resources, tools and technology; electronic systems and application software; processes and procedures for shared resources, etc.

Financial/project management and reporting (20%):

Work in partnership with BSI committee members to provide information on project funding decisions, status updates, and data for creation of annual budgets and ongoing financial monitoring.

Track BSI supported projects using project management software which requires understanding the BSI’s strategic objectives and the underlying scientific and financials supporting data, as well as an ability to compose and edit work products with limited supervision and guidance.

Search, discern, and track funding and related applications by research area/focus and/or program based on scientific knowledge.

Analyze and summarize primary data into easily understood charts and/or narrative formats.

Assist with special projects, such as annual progress reports and preparation of slides and presentation materials.

Track and reconcile PCard expenses through Wolverine Access on a timely basis, following University policies and guidelines.

Logistics and scheduling meetings of the BSI Director, committee, or related unit partners (10%):

Schedule and coordinate BSI Committee Meetings, including preparation and/or distribution of agenda and referenced documentation, and all related logistics, including attending and notetaking during meetings.

Organize and prepare background material for meetings and follow up on decisions and other assignments that result from meetings; monitor progress of assignments to ensure timely completion.

Organize meetings for director and committee members as needed, exercising discretion and judgment as to priorities, including one-on-one meetings as well as group project meetings.

Coordinate the set up and operation of teleconferencing and desktop sharing technology for remote location conferencing.

Planning and management of a likely RFA for initiative proposals (20%):

Assist the BSI committee with the Request for Application (RFA) process and follow-up communications with funded projects related to the BSI; responsible for all arrangements including RFA announcement, soliciting and confirming reviewer committee members, scheduling review committee meetings, attending and notetaking during meetings, collection and tracking of review feedback and scoring sheets, drafting award letters.

Faculty Recruiting (10%):

Work closely with the BSI committee and various leaders of schools/colleges such as deans, directors, division chiefs, department administrators and central administration on faculty recruiting opportunities.

Work in partnership with BSI committee members to provide information on faculty recruitment decisions, status updates, and data for creation of annual budgets and ongoing financial monitoring.

Track BSI supported faculty recruitment opportunities which requires understanding the BSI’s strategic objectives and the underlying scientific and financials supporting data for faculty recruitment, as well as an ability to compose and edit work products with limited supervision and guidance.

Search, discern, and track faculty recruitment by research area/focus and/or program.

Analyze and summarize primary data into easily understood charts and/or narrative formats.

Draft, edit and format complex correspondence, documents and reports to include, but not limited to: responses ranging from individuals to school/college committees who were and were not selected for funding with scientific review details as basis for decision; funding requests to deans, directors,  department heads, division chiefs, and similar university leadership with background data and outcomes; reports to committee and/or university leadership with details on productivity, capacity and impact; graphs, charts and other representative figures for slide decks, annual reporting, budget narratives; agendas and associated emails for leadership meetings including coordination of scientific materials associated with funding review and decision making.

Required Qualifications*

Bachelor’s degree with five (5) or more years working in a customer oriented, fluid environment, with experience in an academic setting

Prior project management experience involving employee engagement, inclusion and community building with demonstrated team leadership skills, track record of taking responsibility for work product, and experience with tools for measuring success of actions

Confirmed knowledge and prior experience working on business operations and workflow, including relevant databases and systems

Demonstrated self-starter with ability to set priorities, be proactive, respond quickly, and think creatively while operating in a flexible and professional manner

Proven ability to perform highly responsible, sensitive, and confidential duties using independent judgment and professionalism

Excellent written and oral communication skills including ability to present strong and persuasive reasoning for decision making and actions to be taken

Excellent organizational skills and the ability to multi-task and anticipate needs

Superior interpersonal skills and the ability to build successful relationships with a wide variety of people at all levels (UM leadership, collaborative units, faculty, staff, students, etc.)

Proficient in the use of computers using MS Office and database applications 

Desired Qualifications*

MBA or Master’s degree in higher education or related field

Knowledge of University organizational structure, policies, and procedures

Interest in the basic sciences

 

Underfill Statement

This position may be underfilled at a lower classification depending on the qualifications of the selected candidate.

Application Deadline

Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.