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How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

The Department of Surgery maintains a robust portfolio of research that is made up of basic, translational, health services and clinical projects. External research funding for the current fiscal year is approximately $35M, and we submit roughly 250 new proposals each year. Our funding comes from many different funding sources, including the National Institutes of Health, Department of Defense, foundations, professional societies, and industry sources. We are seeking an Administrative Specialist Sr. who can help to successfully lead the Surgery Research Office in support of our research mission. The incumbent will become part of a 10-person team that is dedicated to providing solid support for grant submissions and post-award accounting, research facilities management, and research procurement. The individual in this role serves as an integral member of the Surgery Research Office (SRO) and contributes to the operations and goals of the office. The position is critical to the departments Research Mission and it is expected that this individual will build productive working relationships with principal investigators and administrators while ensuring compliance with all applicable regulations and University policies.


In partnership with the Research Director, the manager is responsible for the daily operations of the Surgery Research Office. This includes review, recommend and evaluate staff. Provide training, coaching, mentoring and fielding questions from the team, providing corrective courses of action and solutions. Setting priorities for the team during times of high volume, and modifying work assignments as necessary. Recommend new or revised processes and procedures to streamline the workflow. Consult and provide guidance to faculty and staff regarding complex, problematic and collaborative proposal issues that may include participants from other UM units and/or external partners. Act as a liaison with Dean's office, ORSP, and Sponsored Programs. Review and approve PAF’s for the department, approve journal entries and DBE change requests. Keep up-to-date with internal and external changes to proposal submission systems and related knowledge to provide well-informed customer service.

The person in this role will also serve as a working manger, meaning that they will have their own portfolio of pre- and post-award projects to maintain in addition to the responsibilities outlined above. This individual will need to be agile and manage time effectively with a high degree of accuracy while working in an environment of fluctuating priorities and interruptions. The candidate will possess excellent verbal and written communication skills with the ability to compose effective business correspondences. This position requires an individual who has excellent customer service skills, with the ability to interact in a positive, professional and courteous manner. In a fast paced environment, this person must be able to organize and prioritize tasks and be self-motivated. This person needs to be able to work well independently as well as in team and be flexible and resourceful in resolving issues.

Required Qualifications*

  • Bachelor's degree and work experience with a minimum of 5 years progressively responsible experience with pre- and post-award administration of grants and contracts
  • Ability to work under pressure, set priorities, handle multiple assignments and deadlines, while operating in a flexible and professional manner
  • Experience with complex proposals
  • Demonstrated excellent customer service to faculty and staff at all levels
  • High degree of initiative and resourcefulness
  • Exceptional attention to detail
  • Excellent written, verbal, and interpersonal skills

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act.

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally.  Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Application Deadline

Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.