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How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the M-Home Administrative Coordinator position and clearly outline skills and experiences that directly relate to the roles and responsibilities of this position.

Job Summary

The Office of Medical Student Education seeks an experienced applicant to partner with faculty and staff directors for the M-Home, the medical student learning community (M-Home). The successful candidate will work directly with a core team to strategize, plan, coordinate, administer, and communicate the goals, objectives, and activities for the learning community.

Responsibilities*

Project Admin (35%): 

  • Collaborate with the M-Home core team to anticipate and plan course logistics for the coaching program.
  • Track and report student activity such as assignment completion, required attendance.
  • Discover and utilize best process strategies that maintain accuracy, consistency, and timeliness.
  • Set-up and administer course materials, general communications, and assignments (e.g. Canvas, M+Box).
  • Update and maintain a variety of shared program documents in a protected file (network drive, google drive, cloud).
  • Review and edit instructional material, coordinate implementation and distribution with respective faculty members.
  • Order programmatic supplies.

Meeting Planning and Staffing (25%)

  • Plan future meetings for House Directors and leads.
  • Schedule rooms and coordinate course materials for meetings, sessions, etc.
  • Participate in and assist with facilitating meetings, including food & logistics.

Communication (25%)

  • Produce periodic written summaries of M-Home related meetings.
  • Draft written communications to the course directors, faculty, and/or medical students.
  • Coordinate session dates and times in the curriculum alongside other courses and programs.
  • Assist in developing, contributing to, and maintaining M-Home web and google sites.

Curricular/Event Coordination (15%)

  • Develop and maintain a logistical understanding of the full M1-M4 curriculum.
  • Establish procedure manuals to assist with planning and execution of M-Home curricular and co-curricular needs; disseminate short (< 3 months) and long (< 3 months ahead) term To Dos to M-Home core teams.
  • Routinely communicate and meet with M-Home students, faculty, and staff to identify existing and emerging needs.
  • Coordinate and administer M-Home events, collaborating with other M-Home staff.

Required Qualifications*

  • Bachelor’s degree or equivalent experience.
  • Polished organizational skills with an ability to manage competing priorities.
  • Adept at handling multiple needs from multiple people while meeting short and long term deadlines.
  • Demonstrated capacity to collaborate with other administrative staff to complete work.
  • Strong interpersonal and communication skills with staff, students, faculty, managers, directors, deans, and the public.
  • Experience with using Google applications (ex-docs, forms), Microsoft Office, and online learning platforms (such as Canvas & MBox).
  • Good at setting priorities; maintaining confidentiality; being attentive to detail; solution focused; working efficiently and effectively in a rapidly changing environment.
  • Experience with budget management and reconciling expenses.
  • Ability to present information to solve and process problems independently.
  • Proactive and adaptable; solution and team oriented; student centered.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act.

Application Deadline

Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.