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How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

The Department of Surgery maintains a robust portfolio of research that is made up of basic, translational, health services and clinical projects. External research funding for the current fiscal year is approximately $35M, and we submit roughly 250 new proposals each year. Our funding comes from many different funding sources, including the National Institutes of Health, Department of Defense, foundations, professional societies, and industry sources. We are seeking a Contract and Grants Specialists who will split their time between post-award administration and research procurement. Incumbents will become part of a 10-person team that is dedicate to providing solid support for grant submissions and post-award accounting, research facilities management, and research procurement.


Grants Management (50%)

Provide administrative support to Surgery faculty in a high volume research administration setting. 

Post-award: For an assigned group of sponsored projects

  • Monitor and reconcile accounts, and investigate discrepancies

  • Provide faculty with monthly reporting and projections using UM modules for eReconciliation, Business Objects and MReports.

  • Manage research grant account activity for compliance issues, budgetary restraints and payroll discrepancies

  • Consult with Sponsored Programs and other internal offices to resolve problems, solicit information, and prepare recommendations and initiate corrective action when needed

  • Resolve and respond to inquiries from faculty, staff, students, other departments and vendors regarding account status, expenditure approval, and funding restrictions

  • Assist faculty with progress reports, prepare journal entries, budget reallocations, and DBE’s.

Process Unfunded Agreements (UFA’s)  (10%)
Using eResearch Proposal Management, complete and route all Unfunded Agreements (UFA’s) for the Department of Surgery. This includes material transfer agreements, data use agreements, and non-disclosure agreements. The incumbent will work closely with Principal Investigators and project teams to complete the worksheets, obtain agreements, and maintain follow-up with central offices as necessary.

Research Procurement (40%)

Serve as a centralized purchaser for the Department of Surgery. Place orders using M-Marketsite, M-Pathways, or Pcard. Use independent judgment to obtain discounts and best pricing strategies for the researchers. Manage the procurement interface in M-Pathways, including documentation and routing best practices. Upload backup documentation in eRecon or WebNow. Collaborate with Procurement Services to process service contracts. Work with research personnel, post-award coordinator, accounts payable, and vendors to resolve issues related to procurement services. Train research staff on the proper use of the Purchase Request Form and Departmental procedures for procurement.  Add new vendors to vendor database. Periodically run reports related to procurement operations, and recommend corrective action. Employ process improvement techniques to streamline the procurement process and provide value to our customers. 

Required Qualifications*

Bachelor’s Degree in Business Administration and 2+ years of grant and contract or higher level financial activities experience is required. Incumbent is expected to learn and keep abreast of policies and procedures from sponsors and University of Michigan. Must have strong computer skills and exceptional interpersonal skills. Ideal candidate is able to work well with others and independently, has a high level of resourcefulness, motivation, accountability, and the ability to think analytically. Attention to detail, meeting deadlines, and a displaying a service-oriented attitude are essential.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act.

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally.  Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Application Deadline

Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.