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A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

The University of Michigan Robotics Institute is searching for a Graduate Program Coordinator. This position will provide graduate student services with primary focus on coordinating the graduate student program. Welcoming its fourth class of graduate students in Fall 2017, the Robotics MS and PhD programs are still growing and evolving. A cohort of almost 30 faculty in the College of Engineering and across the university are advising students and teaching courses in this dynamic interdisciplinary area. Recently ranked #2 in two different national surveys of Robotics graduate programs, we are searching for a Graduate Program Coordinator who is interested in helping the program and its students and faculty perform at the very top level.


Assist with processing graduate student applications and appointments. Respond to student and faculty inquiries regarding the applications, admissions, appointments, financial support, health benefits, fellowships, registration and grading issues, and College of Engineering and Rackham policies. Assist with the planning and organization of social events for robotics students and faculty, including an annual two-day Visit Day event. Interact with graduate students and faculty on a day-to-day basis.

Support the Robotics Program and Associate Director for Graduate Programs with a variety of projects, including compilation of reports and statistics on graduate student applicants, admissions, acceptances, matriculations. Assist with Rackham Merit Fellowship nominations.  Monitor student progress through the program, interacting with students, faculty, and Rackham to ensure all parties stay informed of student progress through their degree programs. Assist throughout the graduate admissions and matriculation process, handling a high volume of prospective student inquiries. Handle preparation of application materials for review by the admissions committee. Maintain accurate and transparent records. Update forms and website information. Periodic flexibility in work schedule is expected.

Required Qualifications*

Experience with student records, advising and recruiting. Familiarity with University student administration procedures and policies. Two or more years of experience working directly with students. An ability to adapt to an ambiguous and high pressure work environment that requires attention to detail, creative problem-solving and decision-making skills, an excellent interpersonal manner, and an entrepreneurial spirit. Ability to multitask and work on projects independently. Proficiency in standard computing software including Microsoft Office, and able to adapt to specialized software. The University will provide specialized training as needed for university-specific job roles and software packages.

Desired Qualifications*

A bachelor’s degree in Education, Psychology or a similar social science. Experience working as an administrator in engineering or related discipline.

Additional Information

NOTE: Full-time employment is preferred.  A 75-90% appointment is possible if that works better for the selected candidate, however a 100% appointment is expected during the peak recruiting period of December – March of each year. The salary range listed is the full-time rate of pay.


Background Screening

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks.  Background checks will be performed in compliance with the Fair Credit Reporting Act.

Mission Statement

Michigan Engineering’s vision is to be the world’s preeminent college of engineering serving the common good. This global outlook, leadership focus and service commitment permeate our culture. Our vision is supported by a mission and values that, together, provide the framework for all that we do.  Information about our vision, mission and values can be found at: .


The University of Michigan has a storied legacy of commitment to Diversity, Equity and Inclusion (DEI). The Michigan Engineering  component of the University’s comprehensive, five-year, DEI strategic plan—along with updates on our programs and resources dedicated to ensuring a welcoming, fair and inclusive environment—can be found at: .

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.