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How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

Postdoctoral Research Fellows at the University of Michigan Medical School make significant contributions toward research and advancement of basic and clinical sciences.  This position will serve as the lead administrator for the Office of Postdoctoral Studies exercising discretion and independent judgment in analyzing and resolving complex issues; will act in an advisory capacity to approximately 600 Medical School Postdoctoral Research Fellows;  along with the Program Director, provide overall programmatic support proposing solutions and recommending opportunities for development; this role is responsible for investigating, evaluating and developing strategies, processes, programs, and ways to enhance the overall postdoctoral experience.  This position will exercise discretion and independent judgment to analyze, organize and report on complex information and trends and will make decisions within the scope of established responsibilities.

 
Additionally, this position will be expected to liaise and partner with UM Postdoctoral Chairs within the Medical School, the University of Michigan Postdoc Association, Rackham Graduate School, and postdoctoral administrators across the University.

Responsibilities*

MAJOR AREAS of RESPONSIBILITY:
  • Administratively oversee the Office of Postdoctoral Studies for the University of Michigan Medical School.
    • Efficient and professional programmatic and fiscal administration
    • Preview Program to recruit postdocs
    • Orientation for new postdocs
    • Oversight for University and Medical School postdocs, faculty and administrators
    • Postdoc salary compliance within the medical school
    • Liaison for the Medical School to the UM Academic Human Resources Department to ensure correct interpretation of University policies and procedures
    • Liaison for the Medical School to the Postdoc Administrators Group to establish and streamline administrative processes and identify, advocate for, and oversee changes as needed
    • Consultant for the U-M Postdoctoral Association (UMPDA)
    • Complete annual GSS/NSF Survey
    • OPS budget and financial administration
  • Work with the OGPS Career & Professional Development (CPD) team to support postdoc-related programming
    • Provide logistical support for planning, execution and assessment of postdoc-related programming.
    • Work with UMPDA to identify career and professional development speakers and events
    • Coordinate with CPD and Communications team members to effectively disseminate information about CPD events to the postdoctoral community.
  • Event planning and coordination
    • Liaison with PDA and Rackham to:
      • plan and execute community-building and networking events
      • Coordinate and execute National Postdoc Appreciation Week and annual Networking Lunch
  • Act as liaison to Medical School Postdoctoral Chairs
    • Act as project lead on identifying and establishing network of Postdoctoral Chairs within Medical School departments
    • Interpret and communicate UM and Medical School policies to faculty, administrators, and postdocs
  • Act as liaison to Medical School postdoc community, directing them to appropriate resources and policies

Required Qualifications*

  • A Bachelor’s Degree or equivalent combination of education and experience required.
  • Five years of relevant work experience in an administrative capacity.
  • Ability to exercise initiative, independent judgment, tact and diplomacy to resolve problems.
  • Excellent interpersonal skills including a positive, responsive customer service attitude and the demonstrated ability to work cooperatively in a team-oriented work environment.
  • Must be able to communicate effectively with a large and diverse group of prospective and current Postdoc Fellows, faculty and staff in various offices across the University and with the general public.
  • Ability to organize and coordinate multiple and diverse tasks with excellent attention to detail and a high degree of accuracy, and to meet deadlines in a timely manner amid a variety of distractions and occasional stress.
  • Excellent communication skills, both oral and written.
  • Proficiency in the use of Microsoft Office software suite (including Word, Excel, Access and Power Point).

Desired Qualifications*

A Master's Degree is highly desirable.
A working knowledge of University and Rackham policies, procedures, and practices related to Postdoctoral Research Fellows desirable.

Work Schedule

M-F; 8:00 am - 5:00

Work Locations

2960 THSL
1150 W. Medical Center Drive

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act.

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally.  Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Application Deadline

Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.