How to Apply
A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
The Department of Mechanical Engineering (ME) seeks an experienced research administrator to perform duties related to sponsored pre- and post-award activities. This position requires a proactive individual who will approach the work with a customer service orientation. The research administrator will report to the Research Manager and will work collaboratively with the Research Admin team for ME.
The Research Process Coordinator is responsible for post-award and other financial responsibilities that include but are not limited to:
Monthly review of project accounts
Monthly review and monitoring of expenditures; making recommendations to keep within budget
Alert project directors and administration to any areas of concern
Tracking financial commitments
Monitor budgeted effort for personnel and initiate salary distribution changes as needed
Establish subaccounts and monitor subaccount activity
Post award changes
Prepare financial status reports and sponsor reports as needed
Research, analyze, and resolve sponsored project issues
Work with the SSC on missing documentation requests
Prepare journal entries
Review orders and travel charges
Prepare budget projections and re-budgets
Resolve Uniform Guidance reports
Liaison with Sponsored Programs and ORSP
Pre-award activities include but not limited to:
Assist departmental faculty and researchers with proposal submissions to various federal and non-federal sponsors
Prepare budgets and other required sponsor forms
Facilitate the preparation of IDC waiver requests
Coordinate cost-share requests
Monitor all proposals to meet agency and University guidelines, published timetables and deadlines
Bachelor degree or equivalent combination of education and experience, with a minimum of 3 years of experience in grant administration or higher-level financial activities is required, as is prior experience with contract and grant administration or relevant experience in a comparable environment with tight regulatory and compliance requirements. Excellent written and oral communication skills are required. Ability to work independently and exercise good judgment, along with attention to detail and dependability are essential.
Five-plus years of progressively responsible grant management experience. Previous experience with the U-M eResearch Proposal Management system. Previous experience with data mining in MPathways, Business Objects, and other complimentary systems is desired.
Ability to interpret and communicate Department, University, and Sponsor guidelines and policies. Demonstrated experience with multi-project financial review and analysis, with the ability to track and project financial activity and commitments. Knowledge of U-M financial practices and processes strongly preferred. Prior experience with federal funding agencies such as NSF, DOD and DoE strongly preferred. Mastery of Excel and ability to adapt to changing technology is essential. Must have the ability to work in a team environment, collaborate effectively with co-workers, and provide excellent customer service. Ability to organize and synthesize complex information about particular financial aspects, resulting in clear and comprehensive summaries. Candidates will need to exhibit sound judgment, follow work through to completion, and meet high work standards, as well as the ability to set priorities and manage competing deadlines.
This position may be underfilled at a lower classification depending on the qualifications of the selected candidate.
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The University of Michigan has a storied legacy of commitment to Diversity, Equity and Inclusion (DEI). The Michigan Engineering component of the University’s comprehensive, five-year, DEI strategic plan—along with updates on our programs and resources dedicated to ensuring a welcoming, fair and inclusive environment—can be found at: http://www.engin.umich.edu/college/about/diversity.
U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.