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Responsibilities*

  • Serves as the supply chain team leader for the designated services or cores, to ensure that all items are available:  Right Product, Right Quantity, Right Place, and Right Time, to meet clinical needs.
  • Manages supply chain product flows from procurement through distribution, to support clinical requirements.
  • Responsible and accountable for ensuring that all OR supply chain functions, at all UH OR sites, meet the needs of the physicians and nurses.
  • Ensure that supplies are ordered, received and maintained on a timely basis to PAR level quantities, as initially defined by the service leads and later refined by item usage analysis.
  • Perform Cycle Counting, Posting and Gap Analysis with Service Leads
  • Develop proactive plans to prevent stock outages
  • Interface as necessary, with the RCAT Maintenance Analyst to ensure that all RCAT maintenance items: prices, Vendor IDs, contract numbers etc. are current.
  • Interface with supplier representatives on such matters as consignment levels, invoice accuracy, and instrument returns.   Ensure that all issues are addressed on a timely basis.
  • Interface as necessary, with the DPC analyst to ensure that all DPC’s are accurate and reflect current conditions.
  • Investigate and analyze supplier lead time data and its affect on inventory accuracy and PAR/ROP levels
  • Develop and maintain physical core layouts, labels and cart flags.
  • Analyze all items to ensure effective 5S and right sizing principles with Service Leads
  • Assign and revise inventory locations as appropriate within RCAT and the inventory module.
  • Work with various preferred vendors to procure inventory carts, bins and other accessories, as required
  • Identify and lead the investigation of potential supply expense savings opportunities.
  • Identify and track various key inventory metrics:  inventory turns, total value on hand and days’ supply for all items.Investigate all OR billing problems, work with billing and nursing staff to correct errors.
  • Arrange for receipt and return of all loaner instrument/ implant sets and or equipment as requested by surgeons, notify SPM staff for tagging of said sets and instrument room for processing of all incoming loaners.
  • Keep apprised of daily changes in the Operating Room schedule to capture any urgent loaner instrumentation requests.
  • Arrange for shipment and repair of broken equipment and instrumentation, arrange for loaners if necessary during repair process if requested.
  • Interface with Nurse Managers, Contracts and Procurement and Value Analysis team to obtain approvals for procurement of new product or equipment. Obtain written quotes and sole source documents as requested.
  • Interface with Instrument Room Supervisors, SPM Team and Service Leads to insure count sheets for implant sets are accurate; notify Service Leads and Instrument Room Supervisors of any implant set changes.
  • Work with RCAT Maintenance team to insure all new supplies are added into Rcat.
  • Develop and maintain a service scorecard and various supply chain reports
  • Develop and maintain service specific training materials, including critical items and substitutes with Service Leads
  • Put Up and Rotate Stock, remove expired items, coordinate with Service Lead
  • Verify and reconcile all invoice discrepancies
  • Work with the Service Leads on service specific product alerts and recalls
  • Fill implants sets and checking implant records, (UH only)
  • Monitor all loaner tray requirements and delivery
  • Provide back-up coverage for various supply chain analysts 
  • Day and or evening shift may be required
  • Others duties as assigned

Required Qualifications*

  • Experience with medical products, OR surgeries and clinical practices
  • Bachelor Degree or equivalent Supply Chain Experience and or training
  • 5S, Lean or Purchasing/Inventory training and or experience
  • Basic understanding of material flow and information analysis
  • Experience with inputting data into a spreadsheet and relational database program
  • Experience with problem solving, resolution and root cause analysis
  • Experience with cycle counting process
  • Commitment and Proactive to details and follow-up

Desired Qualifications*

  • Process and Results focused with an understanding of lean and basic supply chain functions,   data and material flows through the Operating Rooms.   
  • Experience with OR Personnel and practices.
  • Experience with supply chain, purchasing and inventory control as a main job function
  • Experience with excel, flowcharting, value stream mapping and a basic understanding of statistics and forecasting techniques

Additional Information

Supervision Exercised:  None

Supervision Received:   Supply Chain Manager and Service Team manager

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act.

Mission Statement

The University of Michigan Health System improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Application Deadline

Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.