The Department of Emergency Medicine is seeking highly motivated candidates to join our team as an Administrative Assistant Senior. This is an excellent opportunity for experienced staff to advance their career. The position will join a growing team of professionals supporting Emergency Medicine programs at UM. Under the administrative direction of the Director, Education Operations, the administrative assistant senior will provide administrative support for medical student and fellowship education programs; including general clerical assistance, travel arrangements and travel expense reports. Assist with day to day operations of the education programs in a fast paced, busy environment.
Particularly but not exclusively responsible for:
- Assist with medical student and fellowship education initiatives/events
- Responsibility for financials, including use of concur, PCard, e-reconcile and business objects
- Preparation of monthly reimbursements and statements of account related to education programs and faculty expenses
- Preparation and tracking of fellow’s education funds, and program budgets
- Arrange for travel, domestic and international
- Oversight and input of Education Value Units (EVUs) for both Medical School and Emergency Medicine department metrics
- Provide administrative support to Council of Medical Educators in Training (CoMET), including schedules, finances, food and supplies
- Manage complex calendars/schedules for several faculty
- Assist with various tasks including: room scheduling, conference set up, recruitment, parking pass, loan deferments, verification of training
- Update CV’s and bio sketches
- Assist with manuscript preparation
- Distribute departmental mail
- Cross-training and other duties as assigned.
- Associates degree or equivalent combination of education and experience; 3-5 years of progressive administrative assistance experience.
- Ability to work independently and work well with faculty and peers.
- Excellent computer skills.
- Good organizational; and communication skills.
- Perform with a very high degree of accuracy, attention to detail and confidentiality.
- Outstanding punctuation, spelling, grammar, proofreading, editing and formatting skills are required.
- Excellent knowledge of electronic calendaring.
- Must be able to work with little or no supervision.
- Must be able to prioritize workload and maintain focused work in a high volume, deadline-driven environment.
- Exceptional verbal and written communication skills are required, as is the ability to work cooperative with individuals form a variety of professional and non-professional backgrounds.
- Demonstrated ability to handle multiple tasks, set priorities and work to meet deadlines with frequent interruptions.
- BA or BS degree
- Experience with PCard, e-reconcile and concur.
- Knowledge of UM policies and procedures preferred.
- Previous MedHub experience preferred.
Hours/Week: 40/week, M-F 8A-5P
Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act.
Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.
Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.