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Job Summary

The Division of Metabolism, Endocrinology & Diabetes (MEND) is seeking a 40 hour/week Clinical Subject Coordinator for the Michigan Genomics Initiative–MEND study. The Clinical Subjects Coordinator will work under the supervision of the study investigators and study coordinator to fully implement the study protocol.


  1. Works as a member of a multidisciplinary team to successfully implement the MGI-MEND protocol.
  2. Screens and recruits eligible patients for the MGI-MEND study. Strategies will include, but are not limited to medical record review (MIChart, CareWEB, Best Practice Advisories, and external health records), and established research registries (Michigan Diabetes Research Center Diabetes Research Registry).
  3. Maintain record of recruitment activities using REDCAP or similar databases, including contacts with candidates, disposition of candidates, success of various recruitment strategies and status of recruitment efforts.
  4. Review all required elements of subject eligibility and confirm eligibility. This will include assuring that all baseline measures are complete and that subject meets all study entry criteria, and that all elements of informed consent have been satisfied. Documents informed consent in study files.
  5. Ensure that biological samples are collected, processed, inventoried, and shipped to central laboratories and repository according to protocol and that results are received and appropriately reported.
  6. Use REDCAP or similar databases to track subject activities and subject data.
  7. Develop and implement creative strategies to promote subject recruitment.
  8. Assist the study coordinator and investigators in preparing regulatory submissions, including reporting of amendments, adverse events, administrative updates to UM IRBMED.
  9. Involved in training and supervision of Research Assistants- ensure proper laboratory practices are followed when processing with sample.
  10. Performs administrative tasks as required by the project- including ordering of supplies and equipment and keeping a record of expenditure- working in collaboration with financial team.
  11. Works in collaboration with the Principal Investigator, Central Biorepository Team and the IWMC Project Manager to troubleshoot and optimize the work flow for the project.
  12. Work in collaboration with a multidisciplinary clinic, staff and management to ensure Service Excellence is delivered to all patients receiving care at the Ambulatory Care Unit.

Required Qualifications*

  • Bachelor's Degree in a science related field.
  • Prior experience with registries to recruit subjects and working and interacting with patients in a clinical or clinical research setting within the University of Michigan.
  • Prior success in recruiting subjects for clinical studies.
  • Current PEERRS and HIPPA certification.
  • If not current, candidate will be required to take and pass all required PEERRS and HIPPA modules.
  • Computer proficiency (Microsoft Word, Access, Excel, Power Point).
  • Experience and expertise managing large subject databases (e.g. eVelos Research). Experience with using Electronic
  • Medical Records Search engine (EMERSE).
  • Highly motivated, organized, autonomous person with excellent multi­tasking ability and record-­keeping skills.
  • Must have a strong attention to detail.
  • Professional demeanor and good interpersonal skills.
  • Ability to work and communicate with minimal supervision, with a multidisciplinary team of physicians, scientists, nurses and medical assistants in an outpatient clinical setting.
  • A working knowledge of medical terminology and assessment of laboratory values.
  • Demonstrated problem solving and conflict resolution skills.
  • Performs tasks in a diplomatic, collaborative and effective manner.

Desired Qualifications*

  • Background in life/health science.
  • LPN/RN licensure, or certification from an accredited health care program, or documented experience in direct patient care in a health care or health research setting.Prior work experience in diabetes care setting.
  • Skilled in phlebotomy/venipuncture.
  • Experience in completing electronic case report forms.
  • Experience with eResearch, MBECT, MiCHART including development and use of BPAs, and REDCAP.
  • Supervisory experience.
  • Desire applicants with at least 1 year of experience in a clinical outpatient setting, familiarity with the UMHS policies and procedures, experience with registries, experience with MIChart, and prior experience with diabetes­ focused clinical research.

Work Schedule

Evening and weekend hours may occasionally be required.  Full time: Monday through Friday

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act.

Application Deadline

Job openings are posted for a minimum of seven calendar days.  This job may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.