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How to Apply

To apply, please submit a cover letter, resume, and 3-5 professional references.  (Please Note:  The cover letter must be included as a page of your resume when it is submitted in the U-M Jobs system.)

Job Summary

The ADVANCE Program is seeking a full-time Assistant Program Manager to be a part of the programming and administrative teams. This is a 40 hour per week position; the salary range for this position is $45,000 - $60,000 full-time rate depending on the qualifications and experience of the selected candidate.

PLEASE NOTE:  Relocation will not be offered for this position.

Responsibilities*

This position provides high-level special programming support to the ADVANCE Program at the University of Michigan (advance.umich.edu). The ADVANCE Program aims to improve the University of Michigan’s campus environment for faculty in four general areas: (1) Recruitment – focused on development and use of equitable recruiting practices; (2) Retention – focused on preemptive strategies to prevent the loss of valued faculty; (3) Climate – focused on improvement of departmental climate; (4) Leadership – focused on support for development of leadership skills and opportunities as well as on support for development of skills among all academic leaders to encourage supportive climates. Collaborative units for this program include the Medical School, the College of Engineering, the College of Literature, Science and the Arts, and other University units.

Under supervision of the director and associate directors, this position will work, in collaboration with the programming and administrative staff, to oversee and manage several of ADVANCE’s broad-reaching, signature programs and initiatives.

Implementation of Program Initiatives 

Assume primary role in planning and coordinating several program initiatives related to specific schools and colleges, with particular emphasis on programming that aims to address the climate and campus experience for university faculty.

  • Tasks for all of these initiatives include:
  • Work with the director and associate director(s) to develop, manage, and oversee several initiatives.
  • Coordinate with ADVANCE event planning staff to develop events.
  • Identify existing and develop future programming, as needed.
  • Develop invitations; maintain participant lists and registration procedures.
  • Identify publicity needs and coordinate preparation of publicity.  Obtain graphic design services when needed and oversee production of designed materials.
  • Develop project budgets; track expenditures and monitor available project funds using reports provided by the department’s financial staff.
    • Coordinate evaluation of program initiatives by collaborating with evaluation staff in development of survey instruments and other data collection sources
    • Collaborate on ADVANCE initiatives designed to improve the campus climate with regard to diversity, equity, and inclusion, and advocate.

 

  • Support of the ADVANCE Launch Committee initiative:
  • Coordinate with ADVANCE Director and Associate Director(s) to develop a recruiting plan for faculty participants.
  • Coordinate the process of the initiative by developing and maintaining a program cycle timeline.
  • Maintain dataset of program participants (invited and completed).
  • Provide detailed support to the ADVANCE Director and Associate Director(s) during the fast-paced committee recruitment process.
  • Manage the invitation process.
  • Coordinate the monthly reporting process.
  • Utilize evaluations to make or suggest changes to ADVANCE programs and initiatives.
  • Oversee development of written materials, PowerPoint presentations, resources, and media used on campus and in off-campus presentations (e.g., orientation sessions with new committee members).
  • Provide text for the website, as needed.
  • Work with campus partners to develop, implement, and facilitate these cross-campus programs.
  • Partner with offices across campus to increase awareness of relevant programs and activities.
  • Represent ADVANCE at meetings, as needed.
  • Develop, manage, and facilitate any new related initiatives.

 

  • Additional tasks related to various programs in specific schools and colleges may include:
  • Collaborate with the Medical School, College of Engineering, and the College of LSA to develop useful programs for their faculty.
  • Develop plans to expand programs to include constituents in other schools and colleges.

Dissemination/Promotion of ADVANCE Program 

  • Develop dissemination and promotional tools.
  • Coordinate with Colleges to develop and provide materials.

Administrative Tasks 

  • Assist with preparation of relevant materials for seminars and workshops, and for advisory, steering and selection committees. 

Required Qualifications*

  • Bachelor’s degree in a social science or science discipline or equivalent combination of education and experience. Master’s degree preferred.
  • Experience working with faculty and high-level executives.
  • Experience in providing complex project and administrative support.
  • Excellent writing ability and verbal communication skills are required. 
  • Ability to prioritize tasks, manage work with competing deadlines, and adapt to rapidly changing demands and priorities.
  • Able to work independently as well as part of a team. 
  • Administrative, organizational, and problem-solving skills, including excellent attention to detail.
  • Ability to facilitate collaborative relationships between various schools and colleges on campus to successfully accomplish program objectives.
  • A high level of problem solving skills, including demonstrated ability to anticipate next steps based on multiple inputs and prioritize decisions.
  • Demonstrated organizational skills, including ability to plan, organize, and follow through on a large and diverse workload, while attending to detail and meeting deadlines.
  • A demonstrated ability to show leadership and independent decision-making.
  • A demonstrated interest in diversity, equity, and inclusion issues.
  • Experience presenting programs and/or teaching.
  • Experience with Microsoft Office Suite at an advanced level.
  • Ability to exercise initiative, independent judgment, tact and diplomacy.
  • Excellent communication and interpersonal skills.
  • Ability to work with individuals and with teams.
  • Self-motivated, leadership, ability to navigate change effectively, initiative, ability to learn new technology quickly, ability to take on new challenges.
  • Physical requirements: Ability to move up to 15 lbs with or without reasonalbe accomodation and transport items across campus on occasion.

Desired Qualifications*

  • Experience and research interest in the area of equity in the workplace.
  • Experience and/or knowledge of one of the key schools/colleges with which ADVANCE closely collaborates (LSA, Engineering, Medical School).
  • Knowledge of University policies and procedures is desired, as well as familiarity with the U-M ADVANCE Program and its objectives. 

Application Deadline

Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.