How to Apply
Note: A cover letter and resume are required for consideration for this position. The cover letter should address your specific interest in the position and identify the particular skills and experience that directly relates to this position.
Core values of the Depression Center include professionalism, flexibility, teamwork, strategic thinking, dedication and enthusiasm, and an understanding of confidentiality and communication patterns among health professionals.
The Depression Center seeks a motivated and experienced administrative career professional to provide advanced, diversified, confidential and highly responsible administrative support, under supervision of the Associate Director of Administration, to the Executive Director of the Depression Center and a faculty Associate Director of the Depression Center Leadership Team. The Center is a growing enterprise and the characteristic duties and responsibilities may evolve over time to match changing needs and priorities. The successful candidate will be able to oversee multiple tasks, respond to many requests, and adapt in a fast-changing and high-pressure work environment.
CHARACTERISTIC DUTIES AND RESPONSIBILITIES:
- Maintain calendar of the Executive Director and a faculty Associate Director, exercising discretion and judgment as to priorities; schedule complex and routine meetings; prepare agendas, take minutes, and draft minutes for review in advance of meetings.
- Screen, prioritize and/or respond to phone calls, mail, and emails and handle independently, as appropriate.
- Draft and type emails, letters, memos, faxes, proposals, reports and other documents as required.
- Prepare, and/or help the Executive Director and a faculty Associate Director of the Depression Center Leadership Team prepare, organize and maintain PowerPoint presentations and brief speeches about the Depression Center.
- Make travel arrangements, promptly prepare and submit travel expenses, and work with Departmental financial staff to monitor and adapt as policies change
- Serve as a liaison between the Director’s office and both internal and external constituents; these often are national and global. Receive, greet, and appropriately respond to all scheduled and unscheduled visitors.
- Provide staff support and organizational coordination to the Center’s workplace mental health initiative, including, but not limited to the initiative’s future onsite workshops, conference series, and lecture series, with corporate/business partners and customers.
- Organize and prepare background materials for meetings and send to meeting participants in advance, as appropriate. Assist in arranging schedules and draft itineraries for visitors.
- Maintain journals and outside organizational memberships.
- Oversee/organize special events and assist with annual conferences sponsored by the Depression Center.
- Associates Degree or equivalent is required; additional educational experiences or degrees are desired
- More than 4 years of related experience
- Excellent organizational, communications and interpersonal skills; time management skills; attention to detail; ability to work independently, as part of a team, and as administrative leader of a team, representing the Executive Director;
- Experienced in process management
- Willing to continually update knowledge base and technical skills; ability to meet deadlines and work under pressure
- Sophisticated writing and grammatical skills; ability to promptly prepare professional correspondence at the request of the Executive Director; ability to monitor own and Director’s daily e-mails and prioritize those that need prompt attention, prepare recommended actions or e-mail drafts for review and action by the Executive Director
- Skilled in Word, Excel, PowerPoint, Endnote; experience with database software such as Excel is highly desired
- Knowledge of University policies and procedures, including Mpathways Financial Systems; understanding and preferable experience of working with high-level University and preferably Health System administrators
- Five years of progressively responsible administrative work
- Flexibility in working schedule to respond to occasional unexpected demands
Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act.
Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.
Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.