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How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

As part of the strategic research initiative, the Clinical Trials Support Office is now overseeing a new model to improve clinical care, value, and health outcomes by successfully executing a diverse portfolio of high-quality clinical trials. This new model entails an organizational structure of local service units, central infrastructure, and governance oversight. The Clinical Trials Support Units (CTSUs) are trans-departmental and thematically aligned based on research foci. CTSUs are the local units that provide comprehensive pre- and post-award support to study teams, offering high-quality, efficient service in support of a mix of clinical trials. They provide a professional environment of expert personnel accessible to all investigators, especially early-career faculty.

The Contract and Grant Specialist will handle pre- and/or post-award research administration activities primarily for the Behavior, Function & Pain CTSU.

Responsibilities*

  • Handle pre- and/or post-award activities ensuring all Medical School, University and sponsor policies and guidelines are followed. Specific pre-award duties include UFA, CTRF, and PAF creation and routing, and budget creation and negotiation. Specific post-award duties include account reconciliation, processing patient reimbursement, invoicing the sponsor, resolving clinical research billing errors, ensuring revenue collection, and handling A21 and Financial Status Reports. Provide assistance in completion of progress and final reports as applicable.
  • Build and foster relationships with other units, as well as sponsors. Serve as liaison for faculty with sponsor, and University central offices (i.e. Sponsored Programs and ORSP).
  • Assist in the development and implementation of a plan to bring already existing/ongoing trials into the CTSU. This would require close collaboration and frequent communication with departments, faculty, study teams, research administrators, and others to ensure a smooth transition and completeness of records.
  • Other duties and special projects as assigned.

Required Qualifications*

  • Bachelor’s degree or equivalent experience with 2-5 years of experience specifically in finance, management, business, or a related field.
  • Experience with pre- and/or post-award research administration activities, preferably clinical trials.
  • Solid understanding of sponsored projects, particularly the aspects of clinical research finances and reporting requirements.
  • Ability to work independently with minimal supervision and with diverse teams of people in a diplomatic, collaborative, and effective manner.
  • Excellent interpersonal, oral, and written communication skills with exceptional attention to detail.
  • Excellent computer skills including proficiency in finance related programs/tools such as Excel, M-Pathways, M-Reports, and the Data Warehouse.
  • Ability to manage multiple tasks simultaneously, to work well under time constraints, and meet deadlines, as well as prioritize and exercise good judgment. 

Desired Qualifications*

  • Understanding of some basic medical terminology.
  • Demonstrated experience working with a variety of sponsors including industry, federal agencies, cooperative groups, foundations, and gifts.
  • Experience with the U-M systems including MBECT and HSIP.
  • Knowledge of Medical School and/or University policies and procedures.

Additional Information

Supervision Received:
Direct supervision is received from the CTSU Administrator or Finance Team Lead.  Significant collaboration with the key administrators in stakeholder departments and centers is expected.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act.

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally.  Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Application Deadline

Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.