The Department of Emergency Medicine is seeking a highly motivated, experienced professional to join our team. The role will perform a variety of complex financial, professional and administrative Human Resources duties.
Financial reconciliation and analysis
- Manages additional pay, incentive pay, and extra duty pay in concert with EM medical school department administrative leadership
- Ensures accuracy and compliance of gross pay registers in regards to faculty and staff payment while accounting for external funding sources
- Makes recommendations to managers based on analysis and trends
- Administrative coordination for p-card requests and changes
- Creates/prepares reports, graphs and charts of data development
- Identifies and prepares forecasts and analyzes departmental/business trends
- Maintains space tracking to include room assignments, key requisitions
- Department process owner for Medical School policies and procedures
Process owner for the department effort process
- Ownership of allocation efforts in conjunction with effort certification
- Coordinate faculty clinical loads relative to protected time from other academic and administrative funding
- Create DBE’s and ensure interdisciplinary approval, enter and validate proceeded correctly
- Development of process to track external funding and implementation of those changes within financial and effort systems.
Human Resources coordination
- Lead development of job descriptions
- Ensure funding availability
- Post and track faculty and staff positions
- Owner of departmental functions and builds processes for coordination with HRBP, HRSC and nodes of expertise
- Departmental POC and HRSC liaison for Staff and Faculty employment changes (such as reclassifications, terminations, leave of absences, tuition reimbursement, faculty moving expenses, etc)
- Department process owner for Visa’s in coordination with MS international center
- 2-5 years of professional experience
- Must have exceptional written and verbal interpersonal communication skills.
- Demonstrated experience delivering excellent customer service.
- Strong organizational skills and the ability to successfully complete multiple tasks within established and changing deadlines is required.
- Attention to detail and follow-through and meeting deadlines with time-management and multi-tasking skills necessary.
- Must be able to work independently with minimal supervision and as part of a dedicated team. Must be proficient in use of PCs and software including Microsoft Word, Excel, Acrobat and Acrobat Reader.
- Demonstrated experience with leading a project or seeing a project through completion.
- Critical thinking and problem solving skills are required as well as strong collaboration and communication skills to perform a variety of highly responsible, sensitive and confidential roles. The successful candidate must be able to function independently, and require minimal day-to-day supervision to complete the job responsibilities in a timely and accurate manner.
BS preferred or several years of administrative experience.
Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act.
Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.