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Job Summary

The Department of Emergency Medicine is seeking a highly motivated, experienced professional to join our team. The role will perform a variety of complex financial, professional and administrative Human Resources duties.

Responsibilities*

Financial reconciliation and analysis

  • Manages additional pay, incentive pay, and extra duty pay in concert with EM medical school department administrative leadership
  • Ensures accuracy and compliance of gross pay registers in regards to faculty and staff payment while accounting for external funding sources
  • Makes recommendations to managers based on analysis and trends
  • Administrative coordination for p-card requests and changes

Department functions

  • Creates/prepares reports, graphs and charts of data development
  • Identifies and prepares forecasts and analyzes departmental/business trends
  • Maintains space tracking to include room assignments, key requisitions
  • Department process owner for Medical School policies and procedures

Process owner for the department effort process

  • Ownership of allocation efforts in conjunction with effort certification
  • Coordinate faculty clinical loads relative to protected time from other academic and administrative funding
  • Create DBE’s and ensure interdisciplinary approval, enter and validate proceeded correctly
  • Development of process to track external funding and implementation of those changes within financial and effort systems.

Human Resources coordination

  • Lead development of job descriptions
  • Ensure funding availability
  • Post and track faculty and staff positions
  • Owner of departmental functions and builds processes for coordination with HRBP, HRSC and nodes of expertise
  • Departmental POC and HRSC liaison for Staff and Faculty employment changes (such as reclassifications, terminations, leave of absences, tuition reimbursement, faculty moving expenses, etc)
  • Department process owner for Visa’s in coordination with MS international center

Required Qualifications*

  • 2-5 years of professional experience
  • Must have exceptional written and verbal interpersonal communication skills.
  • Demonstrated experience delivering excellent customer service.
  • Strong organizational skills and the ability to successfully complete multiple tasks within established and changing deadlines is required.
  • Attention to detail and follow-through and meeting deadlines with time-management and multi-tasking skills necessary.
  • Must be able to work independently with minimal supervision and as part of a dedicated team. Must be proficient in use of PCs and software including Microsoft Word, Excel, Acrobat and Acrobat Reader.
  • Demonstrated experience with leading a project or seeing a project through completion. 
  • Critical thinking and problem solving skills are required as well as strong collaboration and communication skills to perform a variety of highly responsible, sensitive and confidential roles. The successful candidate must be able to function independently, and require minimal day-to-day supervision to complete the job responsibilities in a timely and accurate manner.  

Desired Qualifications*

BS preferred or several years of administrative experience. 

 

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act.

Application Deadline

Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.