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How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

Admin Assistant Sr Healthcare (Float) – Children & Women’s Pediatric and Perinatal Nursing

This position reports to the Associate Chief Nursing Officer (ACNO) of Children’s and Women’s Hospitals and will provide administrative assistance to various CW Units as needed to cover for administrative staff that may be on vacation or leaves of absence, as well as working on projects and assignments for the Associate Chief Nursing Officer. The position will provide a high degree of variety and responsibility.

Responsibilities*

Provide highly responsible and skilled administrative support to the Associate Chief Nursing Officer (ACNO) and the administrative team in the department of CW Pediatric and Perinatal Nursing.

Exercise initiative, independent judgment, discretion, confidentiality and diplomacy, marked by a service-oriented attitude and excellent follow through in providing general administrative support, with great attention to detail and the ability to prioritize and meet deadlines in a timely fashion.

Should be familiar with Outlook calendar scheduling.

Will prepare staffing spreadsheets utilizing information from the ACNO’s inpatient units.

Assist the ACNO by monitoring reports, compiling summaries and creating analytic reports relevant to current Nursing issues, drawing attention to important trends or issues.

Assist with monitoring the department’s budget monthly and oversight of unit gift accounts.

Provide backup Payroll coverage for CW Nursing and Midwives.

May coordinate travel and conference arrangements for the ACNO.

Coordinate the agenda and prepare minutes for meetings.

Assist in planning and performance of departmental events.

Deposit gift account funds received by the department.

Maintain filing systems.

Assist with departmental correspondence and communications as needed.

Special assignments and projects as needed.

Provide backup coverage for other department administrative assistants as needed.

Required Qualifications*

High School diploma with considerable progressively responsible secretarial experience.

Two to four years of experience in a similar position.

Excellent computer skills.

Proficiency in Microsoft Word, Excel, PowerPoint and Outlook.

Excellent verbal and written communication skills.

Strong organizational skills and the ability to successfully complete multiple tasks with competing deadlines.

Attention to detail is essential.

Excellent interpersonal skills.

Ability to work independently with minimal supervision and as part of a dedicated team.

Desired Qualifications*

Associate Degree

Previous payroll experience

Accounting background

Knowledge of University policies and procedures

Familiarity with Wolverine Access, MPathways and University purchasing procedures

Work Schedule

32 hours per week, 7:30 – 4:00 pm (preferred)

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act.

Application Deadline

Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.