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Job Summary

The mission of the University of Michigan Medical School is to improve the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally.
In partnership with the Department Chair, the Chief Department Administrator (CDA) will manage the fiscal, human resources, and administrative activities for the Department of Human Genetics. The Department of has an operating budget of $11 million, includes 19 primary and 17 joint faculty members, 5 research faculty, 23 staff, 15 postdocs and 21 PhD and 23 MS graduate students.
The CDA will report to the Department Chair with additional administrative accountability to the Executive Director of Administration & Chief Operating Officer for the Medical School, and will be a member of the Medical School’s broader Chief Department Administrator team.


Operational Accountability:
  • Serve as the Chair's primary source of nonacademic information within the Department and maintain a broad understanding of all major departmental issues.
  • Maintain knowledge of the Department’s operations, finances and understanding of UMHS policy and procedure.
  • Develop a climate for staff that is motivating, nurturing and developmental, helping them determine appropriate priorities. Review performance of direct reports, recognizing excellence, communicating needed improvement; manage a team of managers to assure the success of the Department in research, education and service.
  • Partner with the Department Chair, Associate Chairs, and Chair’s Advisory Committee to implement and direct the Department’s strategic goals, including participation in planning and policy development, development of business plans, space planning, new facility design, etc.
  • Establish processes by which strategic objectives and plans are developed and integrated into financial planning, and ensure that the Departments’ resources are deployed with integrity and aligned with the strategic goals of the Medical School.
  • Facilitate faculty affairs functions for the Chair (promotions, recruitments, appointments, sabbaticals, furloughs, retentions, etc.).
  • Provide leadership to the department staff, including mentorship and professional development.
  • Develop a strong team of administrative support with a common mission for the advancement of basic science research in the Medical School.
  • Lead execution of core administrative functions, including sponsored research administrative workflow, post-award accounting, annual budgets, financial funds flow, managerial budgets and philanthropy
  • Develop innovative strategies to support the faculty and reduce administrative burden.
  • Oversee and monitor space to optimize utilization and plan renovations
  • Maintain effective communications with the Medical School Dean’s Office and University personnel at the appropriate levels, meeting deadlines, and fostering cooperative relationships across the institution.
  • Communicate key performance indicators and information to leadership and key constituents.
Leadership Competencies:
  • Collaborates to create a shared vision, effectively communicates the vision and inspires stakeholders to build consensus.
  • Creates value for a diverse community by fostering a climate of service excellence.
  • Leads innovation and change through the application of lean thinking philosophy, tools and techniques to increase operational efficiencies.
  • Fosters and supports diverse teams and provides a work climate that is inclusive and elicits a high level of team engagement.
  • Collaborates and builds inclusive relationships with appropriate stakeholders and models respect, recognition, helpfulness and collaboration.
  • Coaches and develops others and provides professional development support. Develops talent with both the individual and organizational needs in mind.
  • Develops a culture of accountability, provides the team with the strategic direction, prioritization and support in order to achieve results.
  • Identifies problems and involves appropriate individuals to reach resolution.
  • Leads in the alignment of Michigan Medicine culture by being organizationally astute and leveraging processes and relationships to succeed.
  • Adapts oneself in a complex environment, adjusting as required and always engaging in self-reflection, continual learning and growth.
  • Acts with courage and confidence to encourage creative thinking, seize opportunities, demonstrate personal conviction and convey an optimistic outlook.
  • Communicates effectively to a multitude of audiences, using the appropriate medium/s of communication at the appropriate time in order to elicit feedback, share information and construct messaging that will have the maximum impact on others.

Required Qualifications*

  • MBA, MPH or equivalent combination of education and experience.
  • Minimum of 8 years of leadership experience
  • Demonstrated ability to present and gain acceptance of ideas and proposals.
  • Knowledge of finance, accounting, and budgeting, Demonstrated strength in verbal and written communication.
  • Demonstrated ability to be an effective leader in a complex and dynamic organization.
  • Broad understanding of current trends in basic science research and higher education.

Desired Qualifications*

  • Experience in managing research and grant activity and knowledge of human and animal research regulatory requirements and lab safety standards.
  • Experience in developing and preparing contracts and proposals.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act.

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally.  Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Application Deadline

Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.