How to Apply
A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
Looking for an experienced dynamic administrative support person who has excellent technical knowledge and the desire to grow. The position will be responsible for demonstrating initiative in providing specialized support for four programs: the Multicenter Perioperative Outcomes Group (MPOG), the Anesthesiology Performance Improvement and Reporting Exchange (ASPIRE), Department of Anesthesiology and Data Office.
This individual will have primary responsibility for tracking, monitoring and initiating various phases of activities, in addition to providing skilled, complex administrative project support to busy academic / clinical physicians and administrative staff.
Responsibilities include the following:
- Provide support to Project Leaders and Project Management staff to assure project objectives remain in alignment
- Manage complex calendars and scheduling meetings
- Compose, edit and, process correspondences
- Coordinate and schedule complex meeting schedules for executive level leaders anesthesiologists, researchers and IT developers both here, at other Universities and from sites across the United States
- Track and monitor projects to assure ongoing compliance with regulatory and legal data use agreements
- Coordinate tracking system for national and international hospitals including tracking membership and site regulatory / legal documentation
- Complex tracking and monitoring to assure documents exists as required for each phase of multiple, ongoing, projects and initiate corrective measures as needed including contacting other institutions or businesses
- Utilize technical knowledge to create innovative capture or recording of program initiatives when in attendance
- Coordinate meeting attendance by anesthesiologist, researchers and IT developers from sites across the globe using through expertise of program knowledge and correspondence.
- Make travel arrangements, submit travel expenses and reconcile p-card expenses in Concur ensuring compliance with University policies
- Track finances through monitoring monthly expenses and reconcile Statement of Activity (SOA)
- Coordinate editing/preparation of grant applications, abstracts, articles and manuscript correspondence including using End Note, Power Point and Illustrator
- Update websites, create posters and presentations which accurately capture content of scientific meetings.
- Coordinate onsite / offsite events, including:
- Procure event space
- Organize catering
- Obtain CME credits
- Execute contracts with the UM Procurement services
- Coordinate registration payments with UM Merchant Services
- Order supplies as requested
- Bachelor’s Degree or five years of progressively responsible administrative experience with demonstrated ability to multitask. Highly motivated, organized, autonomous person with excellent project time management abilities.
- Considerable knowledge of and ability to use advanced business software and computer applications (e.g., Microsoft Office, Adobe Illustrator, Power Point, End Note and Concur).
- Candidate must be self-motivated and demonstrate excellent judgment in problem solving when developing daily work priorities.
- Significant experience working as member of an administrative team.
- Demonstrated excellence in verbal, written, and interpersonal communication; ability to work independently and manage competing priorities effectively.
- Education and experience: Bachelor’s Degree and/or equivalent combination of education and experience.
- Highly skilled at adapting to new technology.
- Considerable knowledge of University policies and procedures.
North Campus Research Complex
University of Michigan Health System conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act.
Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.
Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.