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How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

Provide high level support to a team of development professionals in Medical Education & Alumni Relations. The Development Assistant will work as a contributing member in a fast paced, service oriented environment. This role will work independently and proactively to relieve professional staff of administrative tasks. The Development Assistant will prepare legal documents and correspondence with a high level of accuracy. Arranges donor and prospect meetings, including tasks related to itineraries, location, refreshments, staffing, purchases, hosting reports, and assists with assignments related to development volunteer activity and others. Frequently communicates with donors and prospects as well as volunteers, faculty and administrators. Runs reports and accesses information from donor databases. The Development Assistant will participate in team events.

Responsibilities*

Administrative Tasks

  • Manage and coordinate calendars and schedule complex meetings.
  • Prepare P-Card and hosting documentation for reconciliation.
  • Represent development in handling inquiries of a highly sensitive and confidential nature.
  • Assist with planning and execution of visits, events and committee meetings including preparation of invitation lists, coordinating details with event planning staff, and making guest arrangements for campaign events and activities.
  • Coordinate travel, hosting and event related activities including planning trips and itineraries, coordinating travel arrangements, locations, refreshments and staffing.
  • Provide reception coverage as needed.

     Donor and Prospect Coordination

  • Assist gift officers to systematically identify donors and prospects with capacity.
  • Analyze prospect data and prepare reports.
  • Prepare legal documents and correspondence related to donor and prospect activities.
  • Provide meeting preparation and follow up with high level prospects, donors, campaign volunteers, volunteer committees and third party events including note taking.
  • Coordinate details and written preparation of briefing materials for events involving major gift prospects, donors, and University and Michigan Medicine leadership.

Required Qualifications*

  • Bachelor's Degree or equivalent combination of education and experience.
  • Three to five years progressively responsible administrative support experience, preferably in a fundraising environment.
  • Ability to manage multiple priorities and meet challenging and changing deadlines.
  • Excellent skills in the use of the Microsoft Office Suite (Word, PowerPoint, Excel, Visio, etc.)
  • Experience in creating databases and generating reports from a variety of internal data bases.
  • Must be a self-motivated, highly dependable independent worker with the ability to efficiently and effectively prioritize work and problem solve without direct supervision.
  • Excellent verbal, written and organizational skills.
  • Strong commitment to philanthropy at Michigan Medicine.
  • Discretion and the ability to interact with top-tier donors while maintaining a high level of confidentiality.
  • Ability to work effectively with frequent interruptions.
  • Demonstrated ability to develop good working relationships with internal and external constituency groups and to work collaboratively with colleagues in a team environment.
  • Superb attention to detail.
  • Ability to work flexible hours with occasional weekend and evening work as necessary.

Required Qualifications*

  • Demonstrate comprehensive knowledge of the University of Michigan and Michigan Medicine organizational structure, culture, operations and procedures.
  • Familiarity with DART and other development reporting systems.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act.

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally.  Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Application Deadline

Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.