How to Apply
A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
A successful candidate will be working with the Center for Healthcare Engineering and Patient Safety (CHEPS). CHEPS brings together faculty, students, and healthcare professionals from across the University and beyond, in a lively multi-disciplinary environment, to improve patient care while also providing unique educational experiences.
Responsible for providing support, facilitating, and expediting multiple activities within the day-to-day operations of CHEPS. Tasks to be accomplished in this role may include but are not limited to:
Administrative - 40%:
- Focusing on both a set of reoccurring tasks and a number of longer-term projects
- Develop/write documentation on protocol for students to handle sensitive data, observe in the clinical environment, travel processes, etc.
- Onboard new students each semester by providing training, help with documentation, etc.
- Establish and develop maintence process for Center mailing lists
- Develop standing process for attending conferences, submitting and publishing papers, etc. for students.
- Manage archive of papers, presentations, and posters for research projects
- Coordinate with marketing staff to keep the Center’s website content up-to-date with current project updates, student directories, news items, etc.
- Assist with coordination of master’s degree revision materials
- Coordinate alumni outreach efforts
- Maintain director’s curriculum vitae
- Other duties as assigned
Project Management - 40%:
- Maintain an ongoing list of projects and Center based work through the use of Asana – a project management system
- Provide staff support to student/faculty research groups, including coordination of agendas, taking meeting minutes, and assistance in preparing and review materials for discussion
- Perform project management for the Center’s processes, events, and activities through promoting efficient workflow and communications between students and faculty, developing project processes and timelines, providing direction and insight, suggesting potential resources, etc.
- Prepare and edit reports, summaries, presentations and correspondence related to project work for management review utilizing reporting tools such as PowerPoint, Excel, Word, and others programs as identified
Financial - 10%:
- Coordinate project expenditures and status with financial administrators
- Assist director with financial planning
- Review and verify monthly expenses for account accuracy
- Serve as CHEPS primary contact for student appointments
Event Planning – 10%:
- Assist with organization and coordination of the center's annual symposium, weekly seminar series, and ad hoc events, including scheduling, coordinating with catering, publicizing events, etc.
- A Bachelor's degree or equivalent and 3 years of directly related experience are required
- Must have deep dedication to customer service, strong organizational skills, extremely detailed oriented, quality management, and a collaborative, team approach to work, along with excellent judgment in working with internal and external constituents
- Possess an eagerness to learn new things, desire to take initiative, promotes an enthusiastic and energetic workplace
- Ability to understand a high-level view of project and identify the next steps of a process
- Comfortable asking questions and seeking out information
- Proficient in following-up on all steps involved in a project or task and coordinating work with others as needed
- High degree of flexibility to work proactively on a team while also able to work independently on many tasks
- Proactively identify and raise issues and make recommendations, before such information is requested
- Demonstrated excellent communication skills
- Must exhibit a high level of energy
- Demonstrated ability to make mature, independent decisions is necessary
- Ability to work under time constraints and to meet deadlines is also a key requirement
- Candidates should have a demonstrated ability to work respectfully and tactfully with others in carrying out projects and CHEPS activities involving both co-located and remote collaborators
- Candidate selected for interview will be asked to provide written examples of their communication, accounting, and organizational skills
- Prior career experience should exhibit progressively responsible work in an academic setting and a minimum of 3 years of experience in an office and/or administrative setting, as well as strong customer service skills
- Master's degree in relatable field and 3-5 years of directly related experience are required
Knowledge of eResearch, MPathways (FINODS, HEODS), Business Objects, ASANA, CONCUR, MREPORTS, University policies and procedures, general accounting standards, event planning, working with grants & contracts and Microsoft Office Suite are highly desirable
The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks will be performed in compliance with the Fair Credit Reporting Act.
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The University of Michigan has a storied legacy of commitment to Diversity, Equity and Inclusion (DEI). The Michigan Engineering component of the University’s comprehensive, five-year, DEI strategic plan—along with updates on our programs and resources dedicated to ensuring a welcoming, fair and inclusive environment—can be found at: http://www.engin.umich.edu/college/about/diversity
Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.