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A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

We are seeking an Administrative Assistant to provide support to the staff in the Marine Hydrodynamics Laboratories (Department of Naval Architecture & Marine Engineering, College of Engineering) located in West Hall on Central Campus. Maintain organized office environment, monitor supply inventory, coordinate lab schedules; maintain MHL files. Order supplies, equipment, etc. using P-card, Marketsite and creating requisitions, sole source forms and non-PO vouchers in the MPathway system.  Arrange for repair and maintenance of office and lab equipment; coordinate shipping and mailing. Answer main MHL phone line as necessary and greet visitors.

Responsibilities*

Ability to work with clients/customers external to the unit on longer-term tasks.

Give tours of the MHL to the general public and department visitors.

Reconcile and encumber MHL accounts in the recharge, general, designated and sponsored funds using PBSR and SOA statements; provide financial reports to the project directors and department manager as required.

Create and complete journal entries and service unit billings.  

Oversee temporary student employees, coordinating and approving their hours. 

Process time reports for regular staff and temporary positions of the MHL; review gross pay registers to ensure accurate pay; process hiring and termination paperwork for temporary staff.

Reconcile monthly statement for p-cards.

Make travel arrangements for staff, faculty and visitors; coordinate various MHL events (e.g. receptions, and seminars).  

 

Required Qualifications*

Bachelor degree or equivalent plus 2-3 years of experience in grant administration or higher level financial activities. Mastery of Excel and comfort with changing technology essential.  Must have the ability to work in a team environment and collaborate effectively with co-workers, providing excellent customer service. Candidates will need to attend to detail, exhibit sound judgment, follow work through to completion, and meet high work standards.  Ability to set priorities and manage competing deadlines.  Demonstrated excellence in verbal and written communication skills essential.

Desired Qualifications*

Prior experience with contract and grant administration, or relevant experience in comparable environment with tight regulations and compliance requirements required.  Ability to interpret and apply guidelines and policies including Uniform Guidance budgeting restrictions and University sponsored research policies.  Knowledge of UM financial practices and processes strongly preferred.  Prior experience with federal funding agencies strongly preferred.

Additional Information

Michigan Engineering’s vision is to be the world’s preeminent college of engineering serving the common good. This global outlook, leadership focus and service commitment permeate our culture. Our vision is supported by a mission and values that, together, provide the framework for all that we do.  Information about our vision, mission and values can be found at: http://strategicvision.engin.umich.edu/ .

 

The University of Michigan has a storied legacy of commitment to Diversity, Equity and Inclusion (DEI). The Michigan Engineering  component of the University’s comprehensive, five-year, DEI strategic plan—along with updates on our programs and resources dedicated to ensuring a welcoming, fair and inclusive environment—can be found at: http://www.engin.umich.edu/college/about/diversity.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.