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How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Responsibilities*

This position will provide secretarial and administrative support to the research and clinical teams within the Department of Emergency Medicine.

Responsibilities include but are not limited to: composing, transcribing, typing and proof reading correspondence including meeting minutes; scheduling and coordinating activities related to meetings including arranging catering, making room reservations; sending appointments scheduling and managing teleconferencing applications; and preparing and distributing materials. A professional in the role will assist with the preparation of research proposals, posters, contract and grant materials, progress reports and other project-related materials. Other responsibilities in coordination of travel arrangements; creations and submission of travel expense reports, assisting with the purchase and maintenance of equipment and purchase of supplies.

This person will also assist with the logistics of various certification processes, education and training programs, as well as web based communications and the network newsletter and invoicing. This position will also provide back-up and support to another departmental administrative assistants as needed. He/she will support general administrative duties including but not limited to answering and routing incoming calls, photocopying, faxing, shipping, etc.

Required Qualifications*

More than 4 years progressively responsible secretarial and administrative experience; proven ability to prioritize; exceptional organizational skills to meet deadlines and produce detailed and accurate work; demonstrated ability to work successfully within a team and also independently and exercise good judgment; excellent computer and word processing skills (including but not limited to Microsoft applications such as Word, Excel, PowerPoint, Outlook, Project Manager, etc.; Adobe products and web-based tools and communication applications applications); proven ability to assess and handle highly sensitive and confidential matters; strong interpersonal skills; excellent written and oral communication skills, and flexibility with schedule.

The ideal candidate will have exceptional attention to detail and be proficient in health/clinical research related terminology. This person would be a pro-active team member seeking out ways to help others and improve their current processes, and multitask easily to meet multiple concurrent deadlines independently. The ideal candidate possesses a higher than average proficiency in Microsoft Word, PowerPoint, Excel, Project, Adobe office products and CSM software such as SalesForce. Experience with UM financial processes such as PCard and SOA reconciliation highly desired.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act.

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally.  Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Application Deadline

Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.