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A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

The Research Process Coordinator is a key staff position supporting the research administration and financial oversight needs of the Biomedical Engineering Department.

Biomedical Engineering seeks an experienced Research Process Coordinator to work with grant administrative team to provide top-quality, best practice pre- and post-award research administrative support for an assigned set of faculty and researchers. This position will serve as a part of a research administrative team reporting to the BME Business Administrator and participate actively in business system improvements and professional development activities.


Pre-award duties: Preparation and submission of timely proposals for assigned research faculty which includes preparing proposal budgets, coordinating and compiling proposal documents, assuring compliance to solicitation and project proposal announcement requirements, coordinating proposal requirements with additional internal and external participants, interaction and coordination with appropriate research office staff, and submission through the University's E-RPM proposal submission system. Proposals range from small proposals for individual faculty, to large complex proposals requiring several budget types and preparation of information from multiple stakeholders and participants both within and beyond the university.

Post-award duties: Tracking and oversight of assigned project financial status, development and communication of staff effort planning projection reports for assigned projects in conjunction with research leaders, provision of monthly financial reports to researchers which include projections of effort as reflected in staff effort plans, provision of sponsor-specific quarterly reporting and invoice backup, timely re-budgeting as required by sponsors and the University, initial approval of transactions for assigned projects, and preparation and submission of post-award administrative requests such as no-cost time extensions, information for quick establishment of sub-project/grants and subcontracts, FSR's, and other documents as needed. Additional financial tracking will include research group discretionary and research incentive funds, expendable restricted funds, and designated activity as assigned.

This position will work with unit administrative leadership to assure efficiency in the shared services model, while providing accurate and timely administrative support across the institute. This may include serving as a backup for other research administrators during scheduled absences or to assist with overload assignments in other areas.

This role will be located in BME's first satellite administrative office for faculty housed within the Michigan Medicine footprint. The best individual for this position will have experience mobilizing and maintaining support services in an area removed from the department's administrative core and thus dependability and reliability are key to success in this position.

Required Qualifications*

Bachelor's degree with 3-5 years of relevant research administrative or financial experience. This position requires a high level of multitasking and prioritizing and managing numerous proposal submissions of varying degrees of complexity simultaneously. The successful candidate will work closely cultivating trust with a variety of constituents including Departmental Chair, Unit Administrator, faculty, staff, College and University administrators and external sponsors. Effective oral and written communication skills and strong interpersonal skills are essential.

Desired Qualifications*

Master’s degree in Business, Public Administration, Finance or a related field. Demonstrated experience with multi-project financial reconciliation and analysis along with experience in staff effort planning and projection. Demonstrated financial report creation competence with familiarity and experience with university administrative and business tools such as Business Objects, eResearch, Concur, procurement, electronic timekeeping, and other tools which would enable effective oversight and stewardship to sponsored projects. Experience using unit-defined commitments and financial monitoring to the Source/Use level for a department.

Background Screening

University of Michigan Health System conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act.

Application Deadline

Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.