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How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Responsibilities*

  • Event planning: Organizational Studies Leadership Committee meeting, OS graduation, and senior brunch. Update events summary sheet and event calendar.
  • Scheduling: Director's calendar, OS GSI and temp space assignments, staff/faculty monthly meetings, honors defense meetings, annual faculty reviews, graduation committee meetings, and adhoc meetings.
  • Academic HR support: 1) Faculty recruitment: schedule faculty search calendar, meetings and candidate visits, arrange postings, work with LSA MIS to design application gateway and faculty evaluation interface, upload materials, coordinate pool report, and assemble case for college submission; send denials to remaining candidates. 2) Promotion and tenure: schedule meetings, coordinate correspondence for external review, assemble case for review panel, advisory committee, and submission to College. 3) GSI recruitment: update posting/fraction calculation information and forward to LSA HR regional office, prepare applications for faculty review, forward decisions to LSA HR regional office for offer letter drafting, send offer letter and denials to candidates.
  • Clerical: Update contact and alumni databases as needed, photocopy/scanning of documents as requested; filing faculty course evaluations into relevant faculty folder, stock office supplies, retrieve mail, update documents (policy, handbooks, etc.) as directed. Act as first-stop for providing information to visitors and phone queries to the unit. Draft thank you letters for development and coordinate solicitation letter process. Record and distribute meeting minutes. Maintain rosters and email lists. Make small website updates as needed. Proofread weekly updates.
  • Facilities: Submit all facilities repairs/maintenance requests and update chief administrator, participate in regular facilities meetings, complete space survey, update C-Cure access every term.
  • Finance: Scan/store financial receipts; initiate purchase orders, maintain departmental P-Card.

Required Qualifications*

Bachelor’s degree or equivalent combination of education and experience with at least four to five years of administrative support to an upper level manager/executive.  High level of proficiency with technology and specific experience using the Microsoft Office suite of software (specifically Word, Excel, PowerPoint, Access).  Ability to work independently, set priorities, and meet multiple deadlines.   Excellent communication skills.  Excellent interpersonal skills.  Fluid writer with the ability to draft documentation for the Director. Ability to finalize correspondence, business letters, summaries, and reports; type and enter data with speed and accuracy, edit and proofread final products for grammar, spelling, punctuation, and typographical errors.  Proven ability to work under pressure in a dynamic environment.  Proven ability to set priorities and adapt as priorities shift.  Ability to anticipate problems and the confidence to take appropriate initiative.  Must be able to have sound judgment and discretion with private information.

Desired Qualifications*

 Experience with U-M systems (MPathways, C-Cure, M-Marketsite), knowledge of LSA hiring and promotion processes, reasonable knowledge of University and LSA policies and procedures.

 

Additional Information

The College of Literature, Science, and the Arts seeks to recruit and retain a diverse workforce as a reflection of our commitments to serve the diverse people of Michigan, fulfill the College’s Guiding Principles, and sustain the excellence of LSA. 

To learn more about diversity, equity, and inclusion visit http://lsa.umich.edu/lsa/about/diversity--equity-and-inclusion.html

To learn more about LSA’s Guiding Principles visit http://lsa.umich.edu/lsa/faculty-staff/human-resources/lsa-staff-guiding-principles.html

Background Screening

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks will be performed in compliance with the Fair Credit Reporting Act.

Mission Statement

The mission of the University of Michigan is to serve the people of Michigan and the world through preeminence in creating, communicating, preserving and applying knowledge, art, and academic values, and in developing leaders and citizens who will challenge the present and enrich the future.  The University of Michigan is committed to foster learning, creativity and productivity, and to support the vigorous exchange of ideas and information, not only in the classroom but in the workplace by: 

  • Creating a work environment in which people treat each other with respect and dignity, regardless of roles, responsibilities or differences. 
  • Providing support, direction and resources enabling us to accomplish the responsibilities of our jobs and to reach the goals that are set for professional and personal growth.

Application Deadline

Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.