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How to Apply

  1. Submit a cover letter and resume as a single PDF.
  2. Specifically state the reasons for your interest in this position and describe the key skills and experiences that directly relate to this position.

Job Summary

The Department of Internal Medicine, Division of Cardiovascular Medicine is seeking a motivated and highly organized administrative assistant.  The individual who fills this role will support select faculty as well as the Executive Assistant to the Division Chief.  

The Administrative Assistant must exercise considerable discretion, independent judgment and possess highly developed organizational and communication skills, along with a commitment to UMHS core values, including service excellence.

Responsibilities*

  • Provide administrative support for select faculty and executive assistant.
  • Screen, prioritize and route written, electronic correspondences, phone calls, and outside requests, with appropriate responses.
  • Initiate, compose, edit, proofread, and type correspondence, scheduling and calendar management of faculty calendars.
  • Prepare, assist with department scheduling calendar.
  • Maintain updated faculty CV & Biosketch.
  • Manage travel arrangements. These duties include, but are not limited to, the development of itinerary flight schedule and reservations, ground transportation, hotel accommodations, conference registrations and other applicable arrangements and completion of travel expense reports.
  • Prepare,submit, and reconcile financial processes and statements such as hosting expenses, tuition support, P-Card reconciliation and Remedy Procurement.
  • Willing and able to work collaboratively with a team but also work independently with little supervision. Collaborate with other Administrative Assistants to ensure smooth running operations.
  • Provide support for faculty meetings. Order and coordinate meeting refreshments when needed.
  • General office responsibilities; copying, scanning, filing, ordering supplies via Marketsite and other related duties.
  • Help coordinate and facilitate faculty recruitment.
  • Other duties as assigned.

Required Qualifications*

A minimum of 4 years of experience in an administrative support capacity. Bachelor's degree or equivalent combination of education and experience is necessary. Exceptional interpersonal skills and team player attitude. Proficient in Outlook, Microsoft Word, Excel, PowerPoint, Concur, Blue Jeans, M-Marketsite. Exceptional attention to detail. Excellent organizational, multi-tasking skills and ability to work independently with minimal supervision and regularly exercise judgment in setting priorities. Ability to work in a fast paced professional work environment.

Desired Qualifications*

Reasonable knowledge of University policies and procedures.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act.

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally.  Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Application Deadline

Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.