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Job Summary

Under general supervision, the audio/visual production associate supervisor coordinates the pre-production and production of ICLE’s video and audio products on and off site.  Includes scheduling, planning, directing, recording, and editing duties.  Functionally supervises audio/visual staff.  Travels to video events as needed.

This position analyzes, compares, and evaluates various courses of action and makes recommendations for department operations within the scope of their responsibilities that are given particular weight.  Primary activities and decision making authority are predominantly performed independently substantially affecting media operations.  Determines work assignments, work locations, and courses of action for AV staff.


40%    Coordinate department activities including scheduling and planning, tracking, process improvements, and quality assurance.

Create and update, an annual production schedule based on budgeted projects and their known development cycle. Establish pre-production due dates, post-production editing dates, and delivery dates. Communicate plans and track and communicate status. Resolve issues, and ensure delivery dates are met.

Maintain and communicate a schedule that clearly defines available recording times and needed action for reserving studio time.

Ensure adequate staffing and scheduling to set-up and record live events and studio productions in an efficient manner that accommodates contributor needs.

Coordinate the editing of video and audio to produce a product consistent with product definition and ICLE brand standards—includes seminar segments, marketing clips, promotional videos, and demonstrations. Ensure music, sound effects, branding elements, credit codes, slides, etc., are applied and integrated into raw footage to create final product. Edit and encode video as necessary.

Maintain an inventory of recording related equipment (including lights, cameras, microphones, etc.), their maintenance status, replacement status, and use. Evaluate equipment against projected production needs on a bi-annual basis and submit requests with cost estimates and explanation of need as a part of annual budget cycle. Coordinate with manager to ensure that all equipment is maintained and repaired as needed.

Evaluate processes, set-ups, equipment, etc., against Institute needs and staff resources and pursue improvements that increase efficiency, reduce staff time, and that position the Institute to meet future needs.

Collaborate with manager and other technical staff to create and execute infrastructure upgrades and related testing as related to video equipment, servers, media files, etc.

Ensure that video footage inventory is updated and accurate.

Research and stay up to date on industry trends and technology.  Recommend best practices in video production, filming and editing techniques, and other technical areas as needed. Maintain awareness of University systems, capabilities, and resources. Stay up to date with new functionality in Kaltura and MIVideo. Attend appropriate communities of practice. Provide trend analysis to manager on a bi-annual basis. Train team members on findings and ensure approved items are integrated into ICLE video processes.

30%    Coordinate the pre-production of all ICLE video projects.

Schedule and lead pre-production meetings with appropriate staff which may include product planner, seminar admin, manager, graphic artists, and facility AV contact. Understand program goals and strategic purpose of project. Provide guidance and advice on appropriate approaches and techniques to achieve goals.

Create a production plan that outlines all appropriate aspects including production goals, contributors, schedule, storyboards, script, camera shots, equipment needs, staffing plans travel, studio set-up, cost estimates, etc. Seek and gain approval for plans.

When considering a new program or venue, tour facilities and evaluate technical and audio visual capability of selected facilities against program needs. Advise of program fit. Make recommendations. Serve as point of contact for vendor AV contacts.

Prepare for on- and off-site projects by assembling, testing and adjusting equipment such as, microphones, computers, projectors, cameras, mixers lighting, etc. Collaborate, communicate, and provide direction to off-site facility staff directly as needed.

Serve as point of contact for contributors. Communicate pre-event regarding their AV and technical needs. Document and plan for those needs. Check presentations and plans for fit to ensure successful implementation.

25%    Capture and/or direct the capture of video product

Travel to venues as needed or ensure that supporting staff are scheduled and arrive. Transport equipment. Includes occasional evening and weekend work.

Support contributors onsite with presentation related needs including: PowerPoint presentations, computers, microphones, etc.

Direct camera staff; collaborate with video editors regarding which camera’s image will be used in final product; evaluate quality and effectiveness of captured video collaboratively with product planner; and request retakes as needed.

Operate equipment, such as microphones, projectors, computers, lighting, cameras, mixers, etc. Record presentations from studio or at off-site locations. Coordinate with facilities and/or third party vendors as needed to ensure smooth execution.

Advise, train, and direct set-up for non-AV staff capturing video and audio in the field as needed.

Integrate or direct the integration of graphics, media clips, computer slides, and live feeds.

5%      Other duties as assigned

Participate in ICLE teams.

Assure compliance with University policy and affirmative action programs.

Required Qualifications*

Bachelor’s degree or equivalent experience in Media Production.

Proven experience coordinating and planning production events including collaborating in a team of content experts, graphic designers, etc.

Proven experience planning and documenting a production process including creating storyboards, documenting set layouts, lighting grids, camera shots, etc.

Proven experience in the following areas: audio, video, lighting, live event production, computer-based media creation and delivery, video editing.

Proven ability to produce a video product from pre-production, creation, through post production.

Experience in streaming and on-demand audio and video production.

Expert level knowledge of Adobe Video Software (Premiere, Audition, Encore, After Effects, Photoshop) and Powerpoint and Corel Presentations.

Proficient in Microsoft Office Suite especially Microsoft Excel and major web browsers.

Expert level knowledge of industry standard equipment including cameras, lighting, mixers, etc.

Knowledge of the technical aspects of streaming video including server constraints, bandwidth requirements, mobile device limitations, etc.

Strong organization and communication skills.

Ability to travel, work some evenings and weekends.

Routinely moves audio/visual equipment weighing up to 50-100 pounds with assistance, on-site and to various locations and events.

Must be able to remain in a stationary position during entire shift.

Desired Qualifications*

2-3 years’ experience working in a supervisory role in a production environment.

Project management experience.

Budgeting experience.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.