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A cover letter addressing how your experience and education specifically address the requirements of the position is mandatory to be considered for this position. 

Job Summary

The Department of Internal Medicine, Division of Rheumatology is seeking an outstanding candidate to join our administrative team.

Pre-award activities -

The individual holding this position will serve as the primary pre-award resource for faculty, postdoctoral fellows and students, assisting them in applying for grants and other sources of sponsored funding.

  1. Manage the division’s pre-award process ensuring departmental, school, university, and sponsor compliance with applicable policies, instructions, and guidelines including, but not limited to: 
  • Assist division personnel with the interpretation of the aforementioned policies, instructions, and guidelines, seeking clarification as appropriate; 
  • Coordinate with the division’s administrative assistants to ensure PAFs are accurately completed and routed in compliance with department, medical school and ORSP policies;
  • Prepare budgets and budget justifications for submission to sponsors;
  • Serve as an advisor to the division for sponsored projects related activities including progress and final reports, IRB, UCUCA, etc., and assist where needed to complete reporting, regulatory, and approval processes;
  • Maintain pre-award filing system for division;
  • Assist with locating sources of funding for faculty, postdocs and students;
  • Assist with faculty effort allocation and certification;
  • Assist with FDP/expanded authority/PACR requests and award re-budgeting;
  • Assist division faculty and staff with identifying university resources as needed for research related matters including initiating contact and coordinating communications (i.e. MICHR, IRB, etc.); 
  • Coordinate the completion of UFA, JIT and OS requests, progress reports.

Post-award activities -

To provide financial forecasting expertise and management support to assigned faculty and funds, predominantly sponsored basic and clinical research grants.  This support includes, but is not limited to:  proactively advising faculty on proper management of funds through monthly reconciling and analysis; proactively alerting faculty to budget deviations and suggesting alternative appropriate courses of action to ensure projects are managed on budget; ensuring proper accounting of funds; with direction from faculty, budgeting funds consistent with sponsor/donor intent; ensuring encumbrances are properly accounted for; ensuring funds are managed consistent with sponsor and institutional policies or donor intent; establishing and monitoring subawards & subcontracts; advising administrative and lab staff on allowability & allocability for procurement including review and approval of Pcard and expense reports; reviewing receivables and invoicing for sponsored activity as appropriate; liaise on behalf of division faculty and staff with Sponsored Programs and ORSP staff as appropriate to ensure projects are setup and closed out consistent with expectations as well as sponsor and institutional policies; ensure backup documentation is compiled and appropriately filed as needed;  coordinate with clinical research staff to ensure all activity is fully accounted for; managing post-award change requests,  Uniform Guidance reports, and other related sponsored program and research related activities.

Other -

Other administrative duties as assigned.

Required Qualifications*

BA/BS required; 3-5 years pre-award and sponsored research financial management experience especially with NIH and industrial sponsors.  This position requires a motivated person who works well under deadline pressure and can operate responsibly and independently.  Furthermore, this position requires a high level of multitasking and prioritizing, managing proposal submissions of varying degrees of complexity concurrently with award management.  A successful employee will work closely cultivating trust and rapport with a variety of constituents including divisional and departmental faculty and staff, medical school and university administration, and sponsors.  Effective verbal and written communications is a must.  Qualified candidates are adept at learning new processes and systems as well as contributing to the team effort in creating or modifying them as needed.  

Desired Qualifications*

Master’s degree preferred.  A basic understanding of the structure and function of ORSP, Office of Research, FINOPS, and Medical School operations desired. Experience with VA appointments, IPAs, and subcontracts is also desired.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act.

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally.  Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Application Deadline

Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.