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A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

Department Summary

Student Life Budget and Finance (SLBF) provides all financial activities for Student Life.  SLBF has 29 full time employees.

Student Life Human Resources (SLHR) provides all HR activities for Student Life. SLHR has 12 full time employees.

Job Summary

This position will provide Office Management for both Student Life Budget and Finance and Student Life Human Resources with an average of 50% of time devoted to each department.  The tasks listed will be carried out for both departments and their Directors.

Responsibilities*

Administrative 50%

  • Support the general administrative needs of the department
  • Maintain calendar for the Directors, scheduling appointments and meetings
  • Coordinate events, workshops, and meetings; including reserving venue and catering, correspondence, technology and materials, assist speaker/facilitator
  • Assist with the maintenance of departmental policies and procedures
  • Assist with the maintenance of department information on web site
  • Maintain general information about the unit internally
  • Record meeting minutes as needed
  • Assist in the preparation of presentations, general communication and reports
  • Handle communications, information and data with sensitivity and confidentiality
  • Purchase office supplies, equipment and services for the department
  • Work on special projects as assigned by the Directors

Facilities 10%

  • Manage and coordinate department requests for facilities installations, repairs, moves, and cleaning
  • Identify and report office equipment requiring replacement
  • Coordinate use of facilities, services and equipment among staff of the department
  • Serve as liaison to technical support and NWCC building manager

Financial 20%

  • Maintain the equipment inventory
  • Assist Directors and department with tracking work, metrics, and other stats as needed
  • Assist Directors in reconciliation of department expenditures
  • Ensure departmental compliance with UM financial policies and procedures
  • Assist Financial Staff with their projects as needed

Human Resources 20%

  • Support departmental human resources activities – prepare forms and coordinate routine activities with SL Human Resources including recruitment, hiring, changes in salary and funding source of full-time, temporary employees and work study students
  • Provide administrative support for recruitment activities including scheduling, communications, preparing data and reports for offers, etc.
  • Coordinate onboarding of new department staff, including scheduling; arranging space, equipment and system access as needed; and training on departmental policies, procedures, and general office systems
  • Manage HR Staff recognition program for monthly HR Staff Meetings
  • Manage employee exit processes as defined by the checklist
  • Ensure departmental compliance with UM human resource policies and procedures
  • Assist HR Staff with their projects as needed

Required Qualifications*

  • A minimum of a High School Diploma
  • Minimum of three (3) years of experience in an administrative assistant role supporting more than one administrative position
  • Previous demonstrated experience and strong proficiency working with Microsoft Office applications and Google mail
  • Must be legally authorized to work in the United States without sponsorship

Desired Qualifications*

  • Bachelor’s degree in business administration or related field
  • Knowledge of the University of Michigan environment and business policies and procedures

Additional Information

Actual salary commensurate with experience, education and equity factors.

Relocation will not be offered for this position.

 

Position Criteria:

These are the criteria that the hiring team will be evaluating the candidate for:

  • Excellent interpersonal communication, written communication, and customer service skills
  • Excellent organizational, analytical, problem-solving, and decision-making skills
  • Attention to detail, high degree of accuracy and a commitment to confidentiality
  • Ability to multitask, meet deadlines, and adapt to changing demands and priorities
  • Ability to work independently and to contribute and collaborate effectively as a team member
  • Ability to take initiative in all areas of responsibility
  • Ability to work in a diverse environment and be sensitive to multicultural issues

Working conditions

The position will be located in an office environment, working primarily at a desk with computer


 

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.