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The Michigan Alzheimer’s Disease Center (MADC) is seeking an Outreach and Recruitment Coordinator to join its research team.  Location is at the Michigan Alzheimer’s Disease Center, 2301 Commonwealth Blvd, Ann Arbor, MI, with free on-site parking available for staff. Hours are Monday – Friday, 8 am to 5 pm.  Based in the Department of Neurology, the MADC aims to:

  • Conduct and support research on Alzheimer’s disease and related disorders;
  • Promote state-of-the-art care and wellness for individuals and families affected by memory loss;
  • Increase dementia awareness through collaborative education and outreach efforts.

We are seeking an experienced, positive, highly motivated, organized, autonomous person with excellent multi-tasking ability and record-keeping skills to work with research team members, research participants, and community partners.  The characteristic duties and responsibilities of this position may evolve over time to match changing needs and priorities. 

A cover letter and resume are required; the cover letter must be page 1 of your resume.  The letter should specifically outline the reasons for your interest in the position.  Also outline your particular skills and experience that directly relate to this position.

Job Summary

The Outreach and Recruitment Coordinator, within the Outreach and Recruitment (OR) Core of the MADC, will coordinate the initial recruitment of potential research participants into the main registry of the MADC and into the University of Michigan Memory and Aging Project (UM-MAP), a longitudinal study investigating changes in cognitive functioning over time to learn more about normal aging and neurodegenerative diseases.  This individual will also lead research participant retention activities and will assist the OR Core team with dementia educational and study recruitment events in Ann Arbor, Detroit, and surrounding communities and universities to enhance dementia education and facilitate enrollment of participants in MADC-supported research studies.  Key responsibilities are outlined below:

  • With direction from OR Core and Clinical Core leadership, manage the MADC research participant and caregiver registry, and the University of Michigan Memory and Aging Project (UM-MAP).
  • Attend weekly research prioritization meetings and research study initialization meetings.
  • Coordinate initial recruitment of potential research participants:  contact interested individuals and collect demographic and medical history on Research Volunteer Forms (RVF).  Filter the RVFs based on needs of various MADC-supported studies.
  • Schedule initial research visits for the UM-MAP study.
  • Work closely with the MADC Data Core Manager to route research participant names for other research studies to study coordinators.
  • Coordinate research participant retention activities which includes mailing birthday cards, study letters, and certificates of appreciation for milestone visits to research participants; make between-visit phone calls.
  • Staff information tables at MADC sponsored educational and health fair events, churches, etc that have a research participant recruitment focus.
  • Schedule monthly OR Core meetings, prepare agendas and meeting materials.
  • Track the brain health and dementia educational talks for the MADC Speakers’ Bureau
  • Manage PowerPoint slide deck for the Center.
  • Coordinate MADC Research Education Component Core activities:  Schedule annual trainee initiation meeting and quarterly trainee mentoring committee meetings; schedule recording sessions of faculty in the video studio; schedule bimonthly Dementia Journal Club meetings via Blue Jeans conferencing system.  Share REC Core materials via web postings and video conferences. Publicize training opportunities for junior faculty in dementia research.  Post training program application forms on the MADC website. Disseminate applicants’ materials to leadership for review.
  • Coordinate quarterly Clinical Pathological Correlation conferences; schedule, advertise, collect and combine PowerPoint presentations.
  • Coordinate travel itineraries for MADC business guests, invited speakers and REC Core trainees; make necessary travel arrangements and process travel reimbursements and honorariums.
  • Assist Lewy Body Dementia support group team with monthly support group facilitation and be a contact for patients and families in between support groups.  Assist with other Lewy Body Dementia Initiative activities as assigned.
  • Assist with social media, website, newsletter content
  • Manage phone inquiries for wellness, research, and outreach activities.
    • Other duties as assigned.

Required Qualifications*

  • Bachelor's degree in Public Health, Social Work or a related field, or an equivalent combination of education and experience
  • Excellent communication skills, including strong telephone communication skills and the ability to accurately and thoroughly discern and document information provided by callers
  • Highly organized, responsible and responsive, with strict adherence to deadlines
  • Ability to manage many projects with competing priorities and deadlines
  • Commitment to completing assignments with excellent attention to detail
  • Collegial and team-oriented. Ability to work effectively with faculty, staff, students, and community partners.
  • Experienced and comfortable working in a fast-paced environment with ability to shift gears and remain focused on the multiple demands of the job.
  • Eagerness to learn and ability to adapt to changing needs. Flexible and willing to take on new roles as needed.
  • Self-sufficient, able to work independently and take initiative, but able and willing to ask for assistance and advice when needed
  • Computer proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and the ability to learn new databases easily

Desired Qualifications*

Experience working with dementia specific programs, care and outreach.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act.

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally.  Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Application Deadline

Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.