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A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

The Department of Dermatology is seeking a full-time Contract & Grant Specialist to join our team, providing pre- and/or post-award research administration activities for both the Neurosciences and Sensory Clinical Trials Support Unit (NSS CTSU) (65%) and the department (35%).

As part of the strategic research initiative, the Clinical Trials Support Office is now overseeing a new model to improve clinical care, value, and health outcomes by successfully executing a diverse portfolio of high-quality clinical trials. This new model entails an organizational structure of local service units, central infrastructure, and governance oversight. The Clinical Trials Support Units (CTSUs) are trans-departmental and thematically aligned based on research foci. CTSUs are the local units that provide comprehensive pre- and post-award support to study teams, offering high-quality, efficient service in support of a mix of clinical trials. They provide a professional environment of expert personnel accessible to all investigators, especially early-career faculty.


Implement standard processes for executing budgets and reviewing financial data for compliance, ensuring that expenditures follow the standards of the University and the sponsor.


For the NSS CTSU:

  • Handle pre- and/or post-award activities ensuring all Medical School, University and sponsor policies and guidelines are followed.
    • Specific pre-award duties include Unfunded Agreements (UFAs), Clinical Trial Routing Forms (CTRFs), and Proposal Approval Forms (PAFs) creation and routing, budget creation and negotiation, and billing calendar preparation.
    • Specific post-award duties include account reconciliation, processing patient reimbursement, invoicing the sponsor, resolving clinical research billing errors, ensuring revenue collection, and handling A21 and Financial Status Reports. Provide assistance in completion of progress and final reports as applicable.
  • Assist in the preparation and presentation of the CTSU financial portfolio to key stakeholders including the CTSU Advisory Board, Medical Directors, Administrators, and Clinical Trials Subcommittee as well as those within the Department of Dermatology.
  • Build and foster relationships with other units, as well as sponsors. Serve as liaison for faculty with sponsor, and University central offices (i.e. Sponsored Programs and Office of Research & Sponsored Projects (ORSP).
  • Assist in the development and implementation of a plan to bring already existing/ongoing trials into the CTSU. This would require close collaboration and frequent communication with departments, faculty, study teams, research administrators, and others to ensure a smooth transition and completeness of records.
  • Other duties and special projects as assigned.

For the Department

In partnership with the CTSU Administrator and Dermatology staff, this position assists in in the management of the department’s clinical trials/clinical research financial portfolios.  Specific duties include:

  • Analyzing, forecasting, and regular reporting of the department’s clinical research/trials grant and contracts financial portfolio as well creating a comprehensive view that includes the NSS CTSU.
  • Collecting and maintaining data for metrics.
  • Responsible for the coordinate of pre-award and/or post-award activities related to Clinical Research grant and contract proposals.
  • Pre- award activities include:
    • Assisting departmental faculty in the development, preparation, and submission of grant and contract proposals.
    • Ensures applications meet agency and university guidelines and published time tables and deadlines.
  • Post - award activities include:
    • Establishment of accounts in financial accounting system.
    • Re-budgeting of funds as needed.

      Making changes to the award or expenditures as required.

      Resolve inquiries from faculty, staff, sponsors, internal units, and external stakeholders.

      Manage grant account activity for compliance issues and budgetary restraints.

Required Qualifications*

  • Bachelor’s degree or equivalent experience with 2-5 years of experience specifically in the areas of research finance, research management, business, or a related field.
  • Ability to gather, interpret, and analyze resource data in order to make recommendations.
  • Ability to work independently with minimal supervision and with diverse teams of people in a diplomatic, collaborative, and effective manner.
  • Excellent written and oral communication skills, including the ability to clearly and concisely communicate financial information to all levels of faculty and staff who may have varying degrees of financial knowledge.
  • Strong attention to detail, accuracy, timeliness, and sound organizational skills.
  • Robust computer skills including proficiency in finance related programs/tools such as Excel, M-Pathways, M-Reports, and the Data Warehouse.
  • Ability to manage multiple tasks simultaneously, to work well under time constraints, and meet deadlines, as well as prioritize and exercise good judgment. 
  • Outstanding customer service skills.

Desired Qualifications*

  • Experience with pre- and/or post-ward research administration activities, preferable clinical trials/research.
  • Solid understanding of sponsored projects, particularly the aspects of clinical research finances and reporting requirements.
  • Understanding of basic medical terminology.
  • Demonstrated experience working with a variety of sponsors including industry, federal agencies, cooperative groups, foundations, and gifts.
  • Experience with the U-M systems including Michigan Budget Enrollment Calendar (MBECT), Human Subjects Incentive Program (HSIP) and OnCore.
  • Knowledge of Medical School and/or University policies and procedures.

Additional Information

Direct supervision is received from the CTSU Administrator.  Supervision will also be provided by members of the Dermatology Department as required.   Significant collaboration with the key administrators in stakeholder departments and centers is expected.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act.

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally.  Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Application Deadline

Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.