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Job Summary

NOTE: To be considered for this position, candidates must include a cover letter specifying their interest in and qualification for this position.  The cover letter should be the first page of your resume and uploaded as one document.

Position summary:  As a comprehensive performing arts school set in one of the world’s finest public institutions of higher education, the School of Music, Theatre & Dance (SMTD) is deeply engaged in the creation, practice, scholarship, and pedagogy of music, theatre, and dance. We aim to provide leadership, nationally and internationally, in all three fields. We assert and celebrate the value of the arts to the mission of the University of Michigan. SMTD is committed to sharing values of diversity and inclusion in order to achieve and sustain excellence.

The Development Generalist will provide administrative support to the SMTD Office of Development, including calendaring, p-card and invoice reconciliation, database management, and assistance to gift officers for donor visits and travel support. The Development Generalist will also help to develop and implement project details for annual donor and special events, Alumni Society Board of Governors activities, gift processing and stewardship, and donor prospect research.

Responsibilities*

35% General Administrative Support

  • Maintain and coordinate calendars, schedule varied and complex meetings: including meeting preparation and follow-up assistance with high-level prospects, donors, and volunteers and within the campus community
  • Prepare P-Cards and hosting documentation for reconciliation
  • Process department invoices
  • General office duties to include correspondence, filing, copying, faxing, answering telephone, greeting guests, tracking office supplies and machine maintenance
  • Take notes and minutes at meetings when directed; follow-up minutes to be completed and distributed in a timely manner
  • Coordinate travel as directed, including meeting confirmations.  Research airlines, hotels, automobile rentals, etc. for best possible rates and secure reservations.  Prepare all travel documentation and supply confirmations to travelers
  • Act on behalf of director as requested in handling inquiries of highly sensitive and confidential nature
  • Respond to inquiries from within the department, from the campus community, as well as our external constituency; direct matters to appropriate individuals for action and follow-up as needed

30% Project Assistance

  • In coordination with the appropriate Major Gift Officer, help direct the work of the Alumni Society Board of Governors and related committees, including coordination of Homecoming/Reunion Weekend and Alumni Award activities
  • Work closely with the University’s Reunion and Reunion Giving office to coordinate Reunion activities and solicitation plans for SMTD alumni
  • Develop and direct programs to engage alumni and current students
  • Assist with planning of committee meetings, events, and making guest arrangements
  • In coordination with the Annual Giving Officer, assist with planning of donor stewardship events for the four main Friends groups: Friends of Dance, Friends of Musical Theatre, Friends of Opera, and Friends of Theatre & Drama
  • Assist Annual Giving Officer with development of mail, telefund, social media, and other marketing pieces for annual solicitations
  • Assist Director of Communications with developing copy for webpages and other development marketing pieces
  • In coordination with the Stewardship Officer, assist with planning of annual Scholarship Showcase and other stewardship events
  • Assist with planning and execution of other campus and off campus visits, special events, committee meetings and alumni and donor activities; including preparation of invitation lists, coordinating details with event planning staff, making guest arrangements for campaign advisory meetings, football activities etc.

25% Stewardship

Assist Stewardship Officer in maintaining and improving a consistent stewardship, gift processing, and acknowledgement letter process. This includes but is not limited to:

  • Process gifts
  • Prepare individualized acknowledgement letters, tribute notifications, and notes to the dean regarding gifts of $25K+ for her/his acknowledgement letters
  • Prepare periodic stewardship reports to all donors
  • Work closely with the Stewardship Officer and the University’s Gift & Records Administration to ensure that all gifts are properly processed and tracked and donor information is accurately documented
  • Prepare informative and timely gift reports for development and departmental use
  • Coordinate acknowledgement letter process with the Office of University Development, Communications and Donor Relations offices 

10% Development and Prospect Research

  • Maintain up-to-date prospect tracking reports for the Gift Officers’ review and follow-up.  Make changes and add information to the DART database as needed
  • Coordinate donor briefing and hosting needs of CDO and gift officers
  • Provide support for strategic planning initiatives during campaign, including development and utilization of personalized prospect lists and tracking reports in DART to support gift officers
  • Secure assistance from DART development staff as needed
  • Provide individualized prospect research to support donor work of gift officers and dean

Required Qualifications*

  • A bachelor’s degree in a related field is required
  • One plus year(s) office experience, preferably in a development, or fundraising environment
  • Excellent communication and interpersonal skills
  • Experienced PC user; experience with Word, Excel and Power Point required, knowledge of database systems highly desired.  Successful applicant will be expected to learn DART development database and Business Objects software
  • Ability to effectively communicate and operate in a customer service environment; ability to work independently and as a team member to set priorities and handle multiple assignments and deadlines
  • Proficiency in spelling, grammar, punctuation; understanding and communicating financial information
  • A great can-do attitude, attention to detail, discretion when dealing with highly sensitive information and a focus on customer service are essential
  • Understanding of music, theatre and dance and passion for the performing arts highly desired
  • Demonstrated ability to work effectively with individuals from diverse communities and cultures
  • Ability to work nights / weekends

Additional Information

This job is initially posted for 16 days but may be taken off the job boards any time after 7 days.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.