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A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

UM-Dearborn is among the top-tier comprehensive public universities in the Midwest with more than 9,300 students.  We have outstanding faculty and staff as well as beautiful facilities and grounds. We are proud of our 50+ year history: UM-Dearborn was first created as the Dearborn Center of the University of Michigan in 1959. Ford Motor Company gave the University of Michigan approximately 200 acres, including beautiful grounds along the Rouge River in Dearborn, as well as $6 million to build the campus and the first four buildings. The campus was initially established with an emphasis on cooperative education. In 1971, it became a four-year undergraduate school; with some master’s level graduate programs. Since then, the campus has experienced steady growth in both enrollment and in the range of programming to include undergraduate, graduate and doctoral-level programs.

The Department of Public Safety / Police Department invites applications for Administrative Specialist. This position will support the University community by establishing and maintaining an atmosphere in which people can go safely about their varied activities in furtherance of the University’s higher education objectives. The position will provide oversight of front desk/reception positions, business operations for the department and perform other duties as assigned.

We are seeking a positive, energetic, experienced and knowledgeable professional with demonstrated success working in a highly collaborative, high performance environment utilizing positive organizational leadership best practices.

Responsibilities*

Clery Reporting:

This position is responsible for gathering data necessary for the timely and accurate presentation of the Annual Security and Fire Safety Report (Clery Report) for the University of Michigan-Dearborn Campus.  Those duties include but are not limited to:

  • Complies with the Clery Act by reporting data about the level and nature of crime on campus each calendar year.
  • Uploads the Annual Security and Fire Safety Report on or before October 1 of each calendar year.
  • Acts as a liaison to the Department of Education for the purpose of Federal crime reporting compliance.
  • Possesses a strong understanding of the Violence Against Women Act (VAWA) of 1994 and its applicability to the Clery Report and this campus.

Training and Development:

The Administrative Specialist will share in the responsibility for creating and implementing cascading short-term and long-term goals for the public safety department as well as individual goals for direct reports. Other key training and development responsibilities include:

  • Develops and trains staff through positive leadership initiatives. 
  • Focuses on SMART goal setting aligned with the mission, vision and values of the department.
  • Assists assigned staff with developing and achieving goals.
  • Leads, mentors, and develops reception staff; prepares staff for additional responsibilities and promotional opportunities.
  • Participates in and coordinates training as required.

Supervision:

 

The Administrative Specialist will be responsible for providing oversight and direction over the following functions:

  • Administers business affairs for the Department. Prepares operating and project budget drafts. Directs control of board-approved budget, including collection, custody, disbursement, accounting, and auditing of all funds. Monitors departmental budgets and reports any significant deviations from approved budgets.
  • Responsible for supervising business support personnel.  Supervise the Department’s front desk and receptionist function. 
  • Management duties include interviewing, selecting and training of employees; setting and adjusting their rates of pay and hours of work; planning and directing their work; appraising their productivity and efficiency for the purpose of recommending promotions or other changes in their status; handling their complaints and grievances and disciplining them when necessary.
  • Supervise and complete administrative projects as assigned by the Chief and Deputy Chief.  Assist with resource management and scheduling initiatives.
  • Website and social media management and updating.

Duties:

Duties are performed in an office environment.  Candidates must have the capability to hear, speak and see to communicate with the general public.

Required Qualifications*

  • Bachelor’s degree is highly preferred or an equivalent combination of education and experience.
  • 3+ years of administrative support experience.
  • The selected candidate must successfully pass or have passed a UM background check.
  • Excellent oral, written, and interpersonal communications skills.

Desired Qualifications*

  • Some supervisory experience or leadership responsibilities.
  • Experience working in a University setting.
  • Familiarity with the Annual Security and Fire report.
  • Familiarity with Clery reporting requirements.
  • Experience creating and delivering training.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.